Minutes of Nov. 10, 2021 – Supervisors meeting

STREET SWEEPING:

In the Village of Newmanstown is scheduled for April 25th & 26th

Cars should be moved off of streets Posted with NO PARKING SIGNS.


 

minutes of Nov. 10, 2021

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Minutes of Nov. 7, 2021 – Recreation Board

Newmanstown Recreation Board

Sunday, November 7, 2021

Monthly Minutes

ATTENDANCE

Recreation Board Members present at the meeting- Justin Arndt, Katie Sheetz, and Beth Garrison

Meeting called to order at 7:01 p.m. by Justin Arndt

PUBLIC COMMENTS

NA

OLD BUSINESS

Correspondence- NA

October Minutes– Motion to accept minutes by Justin Arndt and seconded by Katie Sheetz.

Treasurer’s Report–  Funds, $659, will need to be transferred from summer playground to general fund; due to snack stand coordinator depositing in incorrect fund.   Funds were reported from the end of September. New statements are released on the 6th.

Motion to accept treasurer’s report by Katie Sheetz and seconded by Beth Garrison.

Basketball Courts– Stencils for the courts are in the township building. Will schedule for the Spring.  Looking into possibility of township assistance for stenciling.

Fall Frolic- Postponed until 2022. Discussion about possibly combining the event with the Rod and Gun’s Lottwarick festival.  Would be held at the Rod and Gun.  Board could bring games up to the venue.  Will discuss and vote when all members are present.

Newberg Playground- Discussed with Dan about the prospect of walking path around the Newberg Village Playground.  Considering possible parking lot expansion at that playground. Determining how to extend the parking lot so it will not interfere with the water company’s land. No new updates until spring.

 

NEW BUSINESS

Fall Soccer– Season ended November 5th.  All goals are put away except the two heaviest.  We will reach out to the ELCO Rotary Lion’s Club to see if they would be able to donate new benches. We would prefer 8 foot aluminum benches, but any donated would be apprecieated.

Fields were sprayed by Josh Garrison and Justin Arndt with $60 worth of chemicals to control the bugs.   This was not enough, so the soccer program took a week off, until the bugs subsided. Township brought in a company to spray the grass and arborvitaes  Due to this delay of play; the season is extended until November 5th.

Christmas Tree Lighting– Friday, November 26th, Rec Board will decorate the tree at 3:00.  On December 3rd,  the tree lighting event will be held at 5:00 with a Hot Chocolate Bar.  Reach out to ELCO middle school band to see if they would like to play at the event.

Gaga Pit Flooring– William Leedom reached out regarding extra money he would like to put into the pit.  We will reach out to see if he is available for the January meeting.

Could any of the following items be looked at by the Township?

  • The concrete support/base for the four-wheeler teeter totter has been spray painted orange, so that children do not get injured on it. Possibly this could be removed or replaced, so that a child does not get injured. This is a possible liability for the township should a child be injured.
  • The soffit on the north side needs to be replaced.

 

Next Meeting will be held Sunday, January 2nd   at 7:00 p.m.

Motion to adjourn meeting by Justin Arndt, seconded by Beth Garrison 7:45p.m.

Respectfully submitted by Beth Garrison, Secretary.

 

 

 

 

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Minutes of Aug. 10, 2021 – Planning Commission

Minutes of Aug

 

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Ordinance #10-13-21 Notice to Enact

Zoning Hearing March 1, 2022 Ziegler

 

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Agenda Special Meeting 9/23/21

Special meeting agenda

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Minutes of Sept. 6, 2021 – Recreation Board

Recreation Board Sept minutes

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Minutes of Aug. 2, 2021- Rec Board

Newmanstown Recreation Board

Monday, August 2, 2021

Monthly Minutes

ATTENDANCE

Recreation Board Members present at the meeting- Justin Arndt, Josh Garrison, Dan Hogeland and Beth Garrison

Vistors: Kiri Arndt

Meeting called to order at 7:00 p.m. by Justin Arndt

PUBLIC COMMENTS

Summer playground is going great!  The kids are really enjoying it.

OLD BUSINESS

Correspondence- NA

July Minutes– Motion to accept minutes by Justin Arndt and seconded by Josh Garrison.

Treasurer’s Report– No changes -the new statements are not available yet due to Covid delays.  Funds, $659, will need to be transferred from summer playground to general fund; due to snack stand coordinator depositing in incorrect fund.

Motion to accept treasurer’s report by Justin Arndt and seconded by Beth Garrison.

Summer Playground– 54 children are signed up for the program.

Basketball Courts– Stencils for the courts are in the township building. Waiting until Fall to stencil the courts.

Fall Frolic- Postponed until 2022.

Newberg Playground- Discussion of the possibility of expanding the parking lot, possibly talk to the township August 6th.

Work Detail– New locks installed on the playground stand and snackbar.

NEW BUSINESS

Summer Playground- No issues at this time.

Fall Soccer Snack Stand- Avery Garrison will volunteer to work the snack stand and be supervised by Beth Garrison. Roberta DeSantis will help with the snack stand again.

Fall Soccer– Currently 90 children between the ages of 3-10 are signed up for the program. A coach meeting happened the 3rd week of July. Coaches received their teams.  August 8th, soccer practice being.  September 10th is the first game. Picture night is September 14th.

Could any of the following items be looked at by the township?

  • The concrete support/base for the four-wheeler teeter totter has been spray painted orange, so that children do not get injured on it. Possibly this could be removed or replaced, so that a child does not get injured.
  • The soffit on the west side of the snack stand (above the garage door) need to be replaced.
  • Lightbulbs need replaced: both lights in the pavilion of the summer playground and one light in the women’s restroom.

 Vandalism/Repairs

  • Soccer stands have been chained for security purposes.
  • Rec Board has changed the locks on the summer playground and snack stand due to the large number of individuals that have keys from years past. A sign in and sign out will be made for the keys, so there is better tracking/organization.

Next Meeting will be held Monday, September 6th at 7:00 p.m.

Motion to adjourn meeting by Justin Arndt, seconded by Beth Garrison 7:30 p.m.

Respectfully submitted by Beth Garrison, Secretary.

 

 

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Minutes of July 14, 2021- Supervisors

MINUTES OF JULY 14, 2021

The meeting was called to order at 7:01 P.M. by Chairman Dan K. Hogeland, commencing with the Pledge to the Flag.

Present:          Dan K. Hogeland, Chairman, Eric J. Weidman, V. Chairman, Scott D. Moyer, Supervisor, John Enck, Solicitor, Lorie J. Kupp,                             Sec./Treas.

PUBLIC COMMENTS:

Mr. & Mrs. Beck, 933 Texter Mountain Rd. were present regarding 5G.  They wondered if any corporations have contacted the township about purchasing poles or placements.  Secretary answered no.  Elvin Hurst was also present regarding his renter’s child who has sensitivity to radiation, smart meters, cell phones, Wi-Fi etc.  Many people can suffer with this same type of debilitating illness.  Solicitor reported on Act 50-2021 which was signed into law June 30, 2021.  The bill allows townships to apply normal zoning; allowed to be paid for use of rights-of-way.  FCC regulations still have control of 5G.  Mrs. Beck questioned if safe distance from residences or schools for the placement of the facilities is included in the bill? Solicitor recommended contacting their state and federal representatives.

Opening of Bids: 7:17 PM

Blacktop Bid Results – W. Texter Mission Rd.

  1. Texter Mission Rd. (T311) Furnish in place approx. 925 Ton of 19 mm Binder course 0 – 0.3 million ESAL’S, PG 64-22, SRL ANY 2.5” depth

Pennsy Supply      UNIT PRICE  – $78.38       TOTAL PRICE – $72,501.50

H & K Group, Inc.    UNIT PRICE – $69.60         TOTAL PRICE – $64,380.00

Double Bituminous Bid Results Stricklerstown & Cocalico Rds.

Martin Paving Inc.

Furnish in place approx. 150 Ton 9.5 mm leveling course, PG 64S – 22, 0 – 0.3 ESALS                          UNIT PRICE – $111.00        TOTAL PRICE – $16,650.00

Furnish and place approx. 26,254 SY a double bituminous seal coat in accordance to Pub. 447. using RS-2PM or CRS-2PM, first layer using #8 Aggregate meeting 1.0% wash second lift using 1/4-inch aggregate.     UNIT PRICE – $3.26   TOTAL PRICE – $$85,588.04

TOTAL PROJECT COST – $102,238.04

Motion by Moyer to award the blacktop bid for bituminous material for W. Texter Mission Rd. to H & K Group unit price $69.60 for a total of $64,380.00, and also the double bituminous bid on Stricklerstown & Cocalico Rds. to go with Martin Paving for a 9.5 mm leveling course price of $111 per ton total price $16,650 and then the double bituminous seal coat at a unit price of $3.26 total price of $85,588.04 for a total of $102,238.04. Seconded by Weidman.  All aye, motion carried.

Scott Sweigart, 95 Round Barn Rd. was present and commented that he doesn’t feel like oil and chipping Stricklerstown Rd. is sufficient because of the truck traffic and storm water problems.  Suggested enacting a Traffic Impact Fee for infrastructure.  He also questioned starting a newsletter again.

REPORTS OF ORGANIZATIONS:

Millcreek Township Planning Commission – Karen Krater present with report. Recommended Glen Eberly to be appointed to fill Rich Brandt’s term.  The requested waiver of planning review for ELCO additions was recommended.

Newmanstown Water Authority minutes & audit report were received.

Recreation Board minutes were received.

Western Berks Ambulance Assoc. report was received.

GLRA reports were received.

Lebanon Co. TCC report & audit was received.

Lech – Annual Maintenance Report was received.

Police Activity report was received.

MINUTES: Motion by Weidman to approve the minutes as printed.  Seconded by Moyer.  All aye, motion carried.

SOLICITOR:

Lech – Annual Maintenance Report – Solicitor recommended escrow re-evaluation should be considered since construction costs have increased.

Employee Handbook – was reviewed and Resolution #071421 was presented to the Board for their consideration. Motion by Weidman to adopt Resolution #071421 adopting an Employee Handbook for Millcreek Township.  Seconded by Moyer.  All aye, motion carried.  Effective August 1, 2021.

Body worn cameras policy was discussed.   Motion by Weidman to adopt the Body Worn Cameras policy & procedures as part of the Millcreek Township Police Dept. Policies and Procedures Operation Manual.  Seconded by Moyer.  All aye, motion carried. Chief commented that he spoke to the DA and would take each right to know request on a case-by- case basis. A formal agreement is not necessary.

Act 65 of 2021 amends the Sunshine Act – Solicitor reviewed the act with the Board and how it requires posting the agenda 24 hours in advance on the township website and door, as well as at the meeting. It also limits official action that may be taken at meetings for items not on the agenda, and the exceptions to the rule.

Comprehensive Plan – Solicitor waiting for information from DCED regarding any possible grants.

Zoning Hearing Board petitions discussed.  Scott Sweigart was present to discuss the recent zoning hearing for the Pietrobono and procedural issues he feels should be addressed.  As a member of the Zoning Hearing Board, he stated he would like to hear how the Planning Commission and Board feel about the petition.  The lack of information provided to the Planning Commission and Board with the petition doesn’t allow for an informed opinion.  Solicitor suggested upon receiving the petition Secretary contact Lebanon County Planning Dept. and request ALL documents that were provided with the petition. Sweigart also had complaints about conditions the Zoning Hearing Board puts in place not being complied with and not inspected by the Planning Dept.

ACTION: 

ARP funding – PLGIT Bank documents were reviewed. Motion by Hogeland to open an account with PLGIT to handle the ARP funding.  Seconded by Weidman.  All aye, motion carried.

UNFINISHED BUSINESS: 

Fort Zellers Road stormwater – Moyer reported we received one quote so far from AH Moyer for $57,000 but should be receiving 2 more.

Planning Commission – member vacancy (term expires 2024) -Glen Eberly recommended and agreed to serve. Motion by Hogeland to appoint Glen Eberly to fill the unexpired term on the Planning Commission.  Seconded by Moyer.  All aye, motion carried.

Stop sign request (Sweetwater & Village Dr.) Jim Mohn e-mail and documentation discussed.

Tabled until the next meeting so the Board can review the information.

Quote from Verizon Wireless to provide wireless internet to garage was reviewed and tabled.

Request for Waiver of Planning review – ELCO School DistrictMotion by Hogeland to have Secretary send a letter waiving our right to review.  Seconded by Weidman.  All aye, motion carried.

NEW BUSINESS:

Lebanon County Redevelopment Auth Block Grant program was discussed.

Snow & Ice Contract – Exhibit A renewal (approx. 3.2% increase) was reviewed and signed. $18,584.14

Millcreek-Richland Joint Authority – resignation from Jason Angstadt was received. Motion by Weidman to accept Jason Angstadt resignation from the Millcreek Richland Joint Authority. Seconded by Moyer.  All aye, motion carried.  Secretary to send a thank you letter for his service.

Ash Rd. – Elvin Hurst sewer line – Work done by Double D to restore the road was discussed.  Elvin Hurst was questioning what to do since Double D’s work was not acceptable.  Moyer stated he would check it out.

BILLS/TREASURERS REPORT:   Motion by Hogeland to accept the Treasurer’s Report and pay the bills as money is available.  Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Weidman to adjourn the meeting at 9:05 P.M.  Seconded by Moyer.   All aye, motion carried.

 

 

 

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Minutes of July 7, 2021 – Planning Commission

Minutes of July 7, 2021

Members Present: Craig Thompson, Karen Krater, Mervin Horst

Absent:  Donald Leibig

Minutes:  June 2, 2021 minutes accepted as written.  Motion to accept Mervin Horst, seconded by Craig Thompson.

Reports:  Karen Krater reported on Pietrobono variance Zoning Hearing Board meeting – variances approved.

Business: 

  • ELCO School District Land Development Plan request Millcreek Township waive their plan review since none of the proposed improvements are located within Millcreek Township. A sketch plan of the site development plan submitted confirmed no improvements within Township.  Motion to waive plan review by Craig Thompson.  Seconded by Karen Krater.  All in favor.  No opposed.
  • Planning & Zoning Commission Board vacancy Board recommends Leon Ziegler or Glenn Eberly for consideration.
  • Reschedule Aug. 4, 2021 commission meeting to Aug. 10, 2021 @ 7 PM due to member schedule conflict.

Correspondence:  Road Occupancy permits

Building Permits:

45-21 Ruby Santa & Rosenda Maldonado 9 Evergreen Way fence $7500
46-21 Eugene & Callie Salem 219 Edgemont Ln roof over patio $6,000
47-21 Ryan & Nicole Hauck 125 Edgemont Ln roof over patio $6,000
48-21 Harvey & Kristine Krill 116 Treeline Dr AG pool $9,700
49-21 Peter B Shirk Lot#296, 7 Sweetwater Ln SFD $209,500
50-21 Rodd & Annemarie Pietrobono 264 W Texter Mission Rd Daycare -0-

 Adjournment:

Meeting adjourned at 7:40 pm.    Next meeting to be rescheduled Aug. 10, 2021 @ 7 PM.

 

Respectfully Submitted,

Karen Krater

 

 

 

 

 

 

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Minutes of July 5, 2021 – Rec Board

Newmanstown Recreation Board

Monday, July 5, 2021

Monthly Minutes

ATTENDANCE

Recreation Board Members present at the meeting- Justin Arndt, Josh Garrison and Beth Garrison

Meeting called to order at 7:00 p.m. by Justin Arndt

PUBLIC COMMENTS

No public comments presented.

OLD BUSINESS

Correspondence- NA

July Minutes– Motion to accept minutes by Justin Arndt and seconded by Josh Garrison.

Treasurer’s Report– General fund, summer playground, and soccer accounts were reported. Funds, $659, will need to be transferred from summer playground to general fund; due to snack stand coordinator depositing in incorrect fund.

Change address on mailing of statements from 128 E. Main St. to 25 Edgemont Lane. Motion to accept treasurer’s report by Justin Arndt and seconded by Beth Garrison.

Summer Playground– 40 children are signed up for the program.

Basketball Courts– Stencils for the courts are in the township building. Waiting until August/September to stencil the courts.

Fall Frolic- Postponed until 2022.

Newberg Playground- Discussion of the possibility of expanding the parking lot.

Work Detail– Playground stand was cleaned out and organized to materials could be better utilized.  The front “window” doors that drop down were made flush, so that they could be opened and closed more safely.

NEW BUSINESS

Summer Playground- Bathrooms cleaned and will be open for use during playground hours.  Adult supervision will be used to accompany children to the bathroom facilities.

Fall Soccer Snack Stand- Avery Garrison will volunteer to work the snack stand and be supervised by Beth Garrison.

Fall Soccer– Currently 70 children between the ages of 3-10 are signed up for the program.   We are in need of coaches.  A coach meeting will happen the 3rd week of July.

Vandalism/Repairs

  • Vandalism was noted on the playground pavilion stand (drawing on the outside surface) and the soccer goals behind the stand have been bent.
  • A cone and a bucket have been placed on top of the concrete support in the playground (where the four-wheeler teeter totter was located) the cone was stolen and the bucket has been smashed. Possibly a cone could be bolted to the place, so that a child does not get injured.
  • Complaints have been made about grass taking over the much area on the playground.
  • The soffit on the west side of the snack stand (above the garage door) need to be replaced.
  • Lightbulbs need replaced: both lights in the pavilion of the summer playground and one light in the women’s restroom.
  • Rec Board has discussed changing the locks on the summer playground and snack stand due to the large number of individuals that have keys from years past. A sign in and sign out will be made for the keys, so there is better tracking/organization.

Next Meeting will be held Monday, August 2nd at 7:00 p.m.

Motion to adjourn meeting by Justin Arndt, seconded by Beth Garrison 7:44 p.m.

Respectfully submitted by Beth Garrison, Secretary.

 

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Parks and Recreation

Rental Agreement 2018

2022 Recreation Field Rental Rates

RECREATION BOARD MEMBERS:

Justin Arndt, Director

Cody Moyer

Josh Garrison

Beth Garrison

Katie Sheetz

SUMMER PLAYGROUND:  Kiri Arndt

 

 

 

 

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