Minutes of Jan. 6, 2014 – Supervisors

ORGANIZATION & REGULAR MEETING

                                                                                                            January 6, 2014

The meeting was called to order at 7:00 P.M. by 2013 Chairman, Donald R. Leibig commencing with the Pledge to the Flag.

Present:          

Donald R. Leibig

Dan K. Hogeland

Eric Weidman

Lorie J. Kupp

 Donald R. Leibig opened the floor for nominations for temporary Chairman.  Motion by Hogeland to nominate Eric Weidman for temporary Chairman.  Seconded by Weidman.  There being no further nominations, nominations were closed.  All aye, motion carried.

Chairman 2014

Motion by Weidman to nominate Donald R. Leibig as Chairman for 2014.  Seconded by Hogeland.  All aye, motion carried.

Vice Chairman

Motion by Weidman to nominate Dan Hogeland as Vice Chairman for 2014.  Seconded by Leibig. All aye, motion carried.

Secretary Treasurer

Motion by Hogeland to appoint Lorie Kupp as Secretary Treasurer for 2014.  Seconded by Weidman.  All aye, motion carried.

Solicitor

Motion by Weidman to retain the firm of Spitler, Kilgore & Enck P.C., John Enck as the Township Solicitor.  Seconded by Hogeland.  All aye, motion carried.

Roadmaster

Motion by Hogeland to appoint Donald Leibig as Roadmaster.  Seconded by Weidman. All aye, motion carried. 

Police Dept. Administrator

Motion by Leibig to nominate Eric Weidman as Police Administrator.  Seconded by Hogeland.  All aye, motion carried.  

 

 Police Chief

Motion by Weidman to nominate Brian Hostetter as Police Chief.  Seconded by Hogeland.  All aye, motion carried.

Recreation Administrator

Motion by Weidman to nominate Dan Hogeland as Recreation Administrator. Seconded by Leibig. All aye, motion carried. 

Financial Consultant

Motion by Leibig to retain the CPA firm of Garcia, Garman, McCarthy & Shea P.C. as the Townships Financial Consultant for 2014.  Seconded by Weidman.  All aye, motion carried.

Township Engineer

Motion by Leibig to retain Rick Bolt of Bolt Engineering &  Jim Mohn of Motley Associates, Inc. as the Township engineers.  Seconded by Weidman.  All aye, motion carried.

Vacancy Board

Motion by Weidman to nominate Ronald Weidman, Jr.  to serve as the Vacancy Board appointee.  Seconded by Hogeland.  All aye, motion carried.

Depository

Motion by Leibig to retain Fulton Bank and PLGIT as the depositories of Township funds.  Seconded by Weidman.  All aye, motion carried.

Equipment Rental

Motion by Leibig to keep the equipment rental rates for 2014 the same as 2013. Seconded by Hogeland.  All aye, motion carried.

Insurance Carrier

Motion by Weidman to retain HA Thomson as the insurance carrier.  Seconded by Hogeland.  All aye, motion carried.

State Convention

The State PSATS Convention was discussed.  No attendees at this time.

Recreation Field Rent

Motion by Leibig to keep the rental rates for 2014 the same as 2013..  Seconded by Hogeland.  All aye, motion carried.

Office Hours

Motion by Leibig to keep the office hours at  7:30 A.M. to 3:30 P.M.  Seconded by Weidman.  All aye, motion carried. 

Mileage

Motion by Leibig to pay mileage according to the standard set by the IRS ($ .56).  Seconded by Hogeland.  All aye, motion carried.

Planning Commission 

Motion by Leibig to re-appoint Craig Thompson to a four-year term on the Planning Commission.  Seconded by Weidman.  All aye, motion carried.

Recreation Board

Motion by Hogeland to re-appoint Bob Wright  to another five-year term on the Recreation Board.  Seconded by Weidman.  All aye, motion carried.

Zoning Hearing Board

Motion by Weidman to re-appoint Bob Beisel to another three-year term on the Zoning Hearing Board.  Seconded by Hogeland.  All aye, motion carried.

Millcreek-Richland Joint Authority

Motion by Leibig to re-appoint Todd Muzieneck to another five-year term on the Millcreek-Richland Joint Authority.  Seconded by Weidman.  All aye, motion carried.

Newmanstown Water Authority

Motion by Leibig to re-appoint John Kantner, Leonard Ontkos, and Bill Zimmerman to another five-year term on the Newmanstown Water Authority.  Seconded by Weidman.  All aye, motion carried.

Lebanon County EIT Tax Collection Committee Delegate & Alternate

Motion by Weidman to appoint Dean Moyer to the Lebanon County EIT Tax Collection Committee.  Seconded by Hogeland.  All aye, motion carried.

Recommendation to Auditors

2014 Budgeted rates: – per budget – Donald Leibig, working roadmaster $21.27 per hr. Jan. 1st ,  …. CDL $15 per hour, Non-CDL $10.25 per hour.   Motion by Hogeland to recommend to the Auditors that they set the working supervisors pay rates as listed.  Seconded by Weidman.  All aye, motion carried.

Employee Pay Rates Police per contract – Chief $31.25, Sergeant $27.95, Class 1 $26.92; Sec./Treas. $20.29; Road Crew $21.05 & $16.14 per hr., part time CDL $15, non-CDL $10.25, laborer $13; Recreation $9.75, field maintenance $10.25; mowing $10.25; Part time police $15.50  Motion by Leibig to establish the employees pay rates for 2014 as stipulated in the budget.  Seconded Hogeland.  All aye, motion carried.

Employee Benefit Plan

Motion by Leibig to keep the Employee Benefit Plan for 2014 the same as 2013.  Seconded by Weidman.  All aye, motion carried.

Adjournment (Organizational)

Motion by Leibig adjourned the organizational part of meeting at 7:20 PM.  Seconded by Weidman.  All aye, motion carried.

Chairman Leibig opened the regular meeting for business at 7:21 PM.

PUBLIC COMMENTS:   

Dave Dennis, Nestles Water North America Inc. was present to present the Board with a $5,000 donation check as part of their “Good Neighbor Program”.  Leibig suggested purchasing a sign for the park acknowledging NWNA’s continued support of the township’s recreation programs.  Secretary instructed to send a thank you letter.

REPORTS OF ORGANIZATIONS:

Police Department Annual report , and the December monthly report were received.

MINUTESMotion by Hogeland to approve the minutes as printed.  Seconded by Weidman. All aye, motion carried.    

ACTION:

Resolution 1-6-2014 Appointing Garcia, Garman, McCarthy & Shea, PC to replace the elected auditors was presented to the Board for their consideration.  Motion by Leibig to adopt Resolution #1-6-2014 appointing the certified public accounting firm of Garcia, Garman, McCarthy & Shea, PC to replace the elected auditors of Millcreek Township.  Seconded by Weidman.  All aye, motion carried. 

 Resolution #1-6-14 A  Waiving the Police Contribution for the year 2014  to their retirement plan was presented to the Board for their consideration.  Motion by Hogeland to adopt Resolution #1-6-14 A.  Seconded by Weidman.  All aye, motion carried.

 Resolution #1-6-14 B Greater Lebanon Refuse Authority meeting compensations was presented to the Board for their consideration.  Motion by Leibig to adopt Resolution # 1-6-14 B.  Seconded by Weidman.  All aye, motion carried.

UNFINISHED BUSINESS: 

John Binder complaint – parking of large vehicles in Newburg Village was discussed..  Weidman reported that there is a white commercial utility truck parked on the street.  The truck moves every day when the guy goes to work.  The Board agreed that they don’t feel this warrants any action.

NEW BUSINESS:

Park & Recreation Funding letter from Lebanon County Planning Department was discussed.  There is $3,000 available from the Lange & Grube subdivisions.  Motion by Leibig to have the Secretary request the money  from Lebanon County Planning Dept. in the amount of $3,000.  Seconded by Hogeland.  All aye, motion carried.

 UGI Ahead of Paving Program correspondence was reviewed.  Leibig stated that there were no projects currently planned.  Secretary will send them a letter.

  Police Department   – Promoting Officer Katzaman  to Sargent was discussed.  Motion by Weidman to promote Officer  Terry Katzaman to Sargent at the pay rate listed in the 2014 budget  effective Jan. 1, 2014.  Seconded by Hogeland.  All aye, motion carried.  Secretary to write letter to Katzaman informing him of his promotion.

General Fund Balance was discussed.  Motion by Weidman that we transfer $35,000 from the Street Light Fund to the General Fund, and authorize our Secretary Treasurer to do that.  Seconded by Hogeland.  All aye, motion carried.

BILLS/TREASURERS REPORT:   Motion by Leibig to accept the Treasurers Report and pay the bills as money is available.  Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 7:45 P.M.  Seconded by Weidman.   All aye, motion carried.