Minutes April 10, 2013




The meeting was called to order at 7:00 P.M. by Chairman Donald R. Leibig, commencing with the Pledge to the Flag.


Present:           Donald R. Leibig, Chairman

                            Dan K. Hogeland, V. Chairman

                            Eric J. Weidman, Supervisor

                            John D. Enck, Solicitor

                           Lorie J. Kupp, Sec./Treas.



Reuben King, & Levi Stoltzfus from  Kings Butcher Shop, 705 State Route 419 were present regarding USDA requirements to do a  Manure Management Plan.   The USDA inspector is also asking for some kind of letter from the Township stating that they are ok with this.  The Township has  no local regulations for Nutrient Management.  Secretary to call Lebanon County Conservation District for more information as to what the King’s actually need from the Township.



Newmanstown Ambulance Corp – Don Ebling was present with report.


Planning & Zoning Commission minutes were received


Newmanstown Water Authority minutes were received.


Millcreek-Richland Joint Authority reports were received.


Police Activity Report  was received.


Greater Lebanon Refuse Authority minutes were received.


MINUTES:   Motion by Hogeland to approve as printed.  Seconded by Weidman.  All aye, motion carried



EIT 2008 Out of County Claims – Solicitor discussed the e-mail from the Lebanon County TCC

Board regarding expanding the protocol for repayment  of the Validated Out of County Claims

for the 1st & 2nd quarters of 2008 that were not previously included in the prior approval.

Estimated total for Millcreek $4,708.76   Amounts shown on spread sheet for 2004 & prior were discussed.  Motion by Hogeland to expand the protocol to the 1st & 2nd quarters of 2008 and pay validated out of county claims.   Seconded by Weidman.  All aye, motion carried.


Police Reports Requested – Solicitor reported that he was consulted by the Chief on a request for reports he received from an Attorney, and after researching the Criminal Record Information Act wrote back to the Attorney denying his request.


Right to Know Request – Crill– Solicitor reported this request for police reports was answered by telling the requestor that there were no records that fit into the statutory definition of a police blotter for the individual he was interested in.


Wingert Private St. sketch plan submitted March 20th was reviewed and discussed.  Secretary to send plan to Rick Bolt for his review and opinion regarding compliance with the ordinance as well as Fire Equipment access.


S. Fort Zellers Rd. Drainage – design provided by Rick Bolt for the easement was reviewed & discussed.  Solicitor to prepare easement agreement with Hogeland Farms.


Newburg 4-way stop signs discussed.  Solicitor recommended  Bethel Township’s engineer concerning traffic study.  He will contact him to see if he’s interested in meeting with Leibig.


Police Collective Bargaining – Solicitor advised this matter should be discussed in Executive Session.


ACTION:  none





Pennsy Supply quote for paving Alumni Ave. was reviewed.  240 tons scratch coat $21,600 + 700 tons 9.5 mm wearing 1 ½” $54,600. Motion by Leibig to advertise for bids for E. Alumni Ave. from N. Sheridan Rd. to E. Main St. approx.  3160’ long x approx. 21’ wide, we should bid it with a scratch coat and then  1 ½”  9.5 mm wearing, and another thing that came to my mind  was I wonder what it would be or what it would  cost and we could probably put that in the quote too, or ask for a bid on that for 2 ½” of 19 mm.  Secretary asked for  clarification of the bid – Leibig stated that we would be bidding it as 3 separate alternate bids.  To be opened at the  June 12th  meeting at 7:15 P.M.  Seconded by Weidman.  All aye, motion carried. 


Insurance renewal package was discussed with the Board.  Insurance costs increased approx.

22.5% for the 2013/2014 year.  Secretary to meet with Melissa McMullen from PCI tomorrow

and will report back to the Board at the next meeting.


PLGIT Proxy ballot – Secretary instructed to fill it out.


Executive Session:  Leibig announced that when the meeting adjourns, they will be going into executive session to discuss a personnel matter, the police collective bargaining agreement.


BILL’S/TREASURER’S REPORT:   Motion by Leibig to accept the Treasurer’s Report and pay the bills as money is available.  Seconded by Weidman   All aye, motion carried. 


ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:10 P.M.  Seconded by Weidman.   All aye, motion carried.