Minutes of June 9, 2021 – Supervisors

MINUTES OF JUNE 9, 2021

The meeting was called to order at 7:00 P.M. by Chairman Dan K. Hogeland commencing with the Pledge to the Flag.

 

Present:           Dan K. Hogeland, Chairman, Eric J. Weidman, V. Chairman, Scott D. Moyer, Supervisor, John D. Enck, Solicitor, Lorie J.                                    Kupp, Sec./Treas., Ryan Risser, Road Foreman

PUBLIC COMMENTS: none

REPORTS OF ORGANIZATIONS:

Planning & Zoning Commission – minutes received.

Newmanstown Water Authority – minutes & audit report were received.

Millcreek-Richland Joint Authority – minutes & financial reports were received.

Lebanon Co. TCC report received.

Police Activity report received.

MINUTES: 

Motion by Weidman to approve the minutes as printed.  Seconded by Moyer.  All aye, motion carried.

SOLICITOR:

Body worn cameras – Solicitor reported he reviewed the draft policy with the Chief and now believes it is ready to be submitted to HA Thomson for their approval.  Solicitor also explained the Video & audio from the recorder is not subject to the Right to Know law, but there are provisions when the DA could decide if a recording could be disseminated.  Chief will speak to the DA concerning an agreement.  Effective date discussed.  Solicitor said he could put the effective date as the date that the police department puts the cameras into operation.

Employee Handbook – Latest draft was reviewed and discussed.  Solicitor will contact Attorney Santucci with tonight’s choices.  Date to be changed to Aug. 1, 2021 and Solicitor will prepare the required resolution for possible adoption in July.       

Comprehensive Plan – Proposed cost was discussed.  Solicitor will look into this further with other companies that do this type of work. Hogeland questioned a mailbox that was placed in the right of way at the park designated for Rec stand parking.  Solicitor suggested speaking to the owner of the mailbox to remove it.

ELCO School District High School Addition & Renovation project – Planning Commission received a letter from the engineer from Stackhouse Bensinger Inc. who is working on the project. They are requesting that Millcreek Township waive the review of the land development process since the proposed improvements will be in Jackson Township. Solicitor suggested the Planning Commission be contacted to inform them that the Board would be okay with granting the waiver, but the Supervisors would appreciate the Planning Commissions opinion before any official action is taken.

Hogeland reported that the Rec Board is thrilled with the installation of the basketball poles.  Hartzell is supposed to be donating 3 park benches for that area.

ACTION: 

American Rescue Plan Funding application was reviewed and discussed.  Motion by Weidman to apply for the American Rescue Plan covid funding for Millcreek Township and to authorize Chairman and Secretary to sign any required documents pertaining to DCED’s application forms.  Seconded by Moyer.  All aye, motion carried.

UNFINISHED BUSINESS:

2021 Proposed road projects discussed.  Double Seal Coat (oil & chip) Cocalico Rd., & Stricklerstown Rd. from (S. Fort Zellers to Rod & Gun Rd.) approximate cost $91,383.00 – West Texter Mission Rd. to be paved with 2.5” 19 mm. Approximate cost $62,764.00.  Motion by Moyer to move forward and advertise for bids for paving W. Texter Mission Rd & double seal coating on Cocalico & Stricklerstown Rd. as discussed.  Bids to be opened July 14, 2021 at 7:15 P.M.  Seconded by Weidman.  All aye, motion carried.

Fort Zellers Road stormwater – Moyer reported he has been in contact State Representative Russ Diamond to meet with him to discuss the S. Fort Zellers Rd water issues to see if he could be of any help with DEP and the wetland area. Moyer will report back at the next meeting.

Sweetwater & Village Ln. – Risser stated that he was approached by a resident who was asking for a 4-way stop sign at the intersection.  Speeding and bus stops are a big issue.  Secretary to check with Rick Bolt about the cost to do a traffic study for stop sign installation.

NEW BUSINESS: 

Bridge Inspection e-mail briefly discussed.

Proposed walking path – Newburg open space was discussed.  Secretary reported that there was a DCED “Greenways, Trails and Recreation program” grant that came out in February which would require an engineer to prepare the plan and a cost estimate. Moyer reported that the Water Authority may consider the walking path crossing their land as well, but have a few things they would have to check out first. The grant requires matching funds.  In order to have the information we would need for 2022 if the grant was again available, Secretary suggested working on this soon.  Secretary to look into a professional who could work on this.

Cold Summit request for comments – Scoping Meeting application discussed.  Board has no comments at this time.

Planning Commission – member vacancy discussed.  Secretary to reach out to Karen Krater.

BILLS/TREASURERS REPORT:   Motion by Hogeland to accept the Treasurers Report and pay the bills as money is available.  Seconded by Weidman.  All aye, motion carried.

National Night Out – Chief reported that the usual festivities will not happen again this year, but Crime Watch is going to encourage people to get out in their neighborhoods and meet their neighbors.  Police will drive around and talk to people, and crime watch members may as well.

Fall Frolic – Hogeland reported that this will not be held again this year.

ADJOURNMENT:  Motion by Weidman to adjourn the meeting at 8:48 P.M.  Seconded by Moyer.  All aye, motion carried.