Minutes of Dec. 9, 2020

MINUTES OF DECEMBER 9, 2020

The meeting was called to order at 7:03 P.M. by Chairman, Dan K. Hogeland commencing with the Pledge to the Flag.

Present:           Dan K. Hogeland, Chairman, Eric J. Weidman, V. Chairman, Scott D. Moyer, Supervisor, John D. Enck, Solicitor, Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENT:  

Cindy Clemens was present to request the use of the parking lot at the rec fields for Santa on a hay wagon & cookies & candy individually wrapped.  Sat. Dec. 19th from 12 -2.  Board had no objections.  Chief Hostetter stated he believed Crime Watch was having something around the same time at Livingstone Church, that she may want to check into.

REPORTS OF ORGANIZATIONS:

Planning & Zoning Commission minutes were received.

Newmanstown Water Authority – minutes were received.

MRJA – minutes and financial statements were received.

GLRA – minutes received.

Police Activity report was received.                                                                                                                       

MINUTES:  Motion by Weidman to accept the minutes as printed.  Seconded by Moyer.  All aye, motion carried.

SOLICITOR: 

Unpaid mowing bills – 136 E Main St. & 124 N. Sheridan Rd. – Solicitor reported that the first notices were sent to 124 N. Sheridan and 136 would be sent out after a typo is corrected.  They now have 30 days to pay the bills before attorney fees are added.

Zoning enforcement matters – 4 S. Millbach Rd., 256 E. Main St., & 53 E. Main St. – Solicitor stated this should be discussed in an executive session due to impending litigation.

Employee Handbook – Solicitor reported that he received an estimate from Attorney Santucci to put one together for the Township at an approximate cost of $1,500.  Motion by Weidman to authorize Solicitor to contact Attorney Santucci concerning an employee handbook.  Seconded by Moyer.  All aye, motion carried.

EXECUTIVE SESSION:  Motion by Hogeland to go into Executive Session at 7:11 P.M. to discuss zoning litigation for Mr. & Mrs. Henry, 53 E. Main St, Jesse Estes, 4 S. Millbach Rd., Natasha Carrion, 256 E. Main St, and Mr. & Mrs. Rissler, at 807 Weavertown Rd.  Seconded by Weidman.  All aye, motion carried. 

Back in Session: 7:40 P.M.

Hogeland questioned if housing units can be hit with a fire service fee like is done with the Recreation fee?  Fire Chief questioned this since the Hoffman farm is going on auction in March.  Solicitor stated no.

Kubota leasing – Secretary stated that if the Board moves on purchasing the skid loader the leasing documents require a Solicitor opinion letter.  Secretary will send if the Board takes action this evening.

ACTION:

Secretary presented the proposed budget for 2021 to the Board for their final consideration.  Motion by Hogeland to adopt Resolution #12-9-20 pertaining to the 2021 budget.  Seconded by Weidman.  All aye, motion carried.

Hydrant Tax Resolution #12-9-20 A was presented to the Board for consideration. Motion by Weidman to adopt Resolution #12-9-20 A pertaining to the Fire Hydrant Tax rate.  Seconded by Moyer.  All aye, motion carried.05 mills for 2021

Resolution 12-9-20 B Street Light Tax rate was presented to the Board for their consideration.  Rates $.63 developed & $.15 undeveloped for 2021.  Motion by Moyer to adopt Resolution #12-9-20 B which is the Street Light Tax.   Seconded by Weidman.  All aye, motion carried.

Tax Levy Resolution was reviewed. Motion by Hogeland to adopt Resolution #12-9-20 C, setting our real estate tax rate at 1.33 mills.  Seconded by Weidman.  All aye, motion carried.

Resolution #12-9-20 D Greater Lebanon Refuse Authority meeting compensation was presented and discussed. Motion by Weidman to adopt resolution #12-9-20 D Greater Lebanon Refuse Authority meeting compensation.  Seconded by Moyer.  All aye, motion carried.

CM High proposal for traffic light maintenance for 2021 was reviewed. ($415) Motion by Weidman to enter into agreement with CM High for preventative maintenance for 2021.  Seconded by Hogeland.  All aye, motion carried.

UNFINISHED BUSINESS:  

Sale of 2003 Explorer discussed.

NEW BUSINESS:

YCG agreement – Police calibrations – fees did not change was discussed.  Motion by Weidman to enter into agreement with YCG for the police calibrations.  Seconded by Moyer.  All aye, motion carried.

Christmas tree pick up set for Jan. 4th – the 18th weather permitting.

PLGIT transfers discussed.  $15,000 Police fund, $7,500 Road fund & $1,000 Community Lights.  Motion by Weidman to transfer the quoted funds.  Seconded by Moyer.  All aye, motion carried.

Kubota quotes from Reading Tractor & Equip. For a skid loader were discussed.  Both models are sold through State Contract.  Warranty is for 2 years and had salesman include another 1-year extended warranty.  Model SVL95-2SHC with planner & pallet forks $$89,450.  Model SVL75-2HFWC with planner & pallet forks $77,842.60.  Financing options discussed – preferred 4 years.  Motion by Moyer that we purchase and order the  SVL95-2SHC Kubota Compact Track Loader with the 24” planner & pallet fork attachments, at 48 months lease purchase.  Seconded by Weidman.  All aye, motion carried.

F550 truck mirror discussed.  Can purchase used ones for $500 from D & R Autobody.

Police Department – Resignation letters were received from part-time officers: Szwarek, Schlottman & Keller.  Motion by Weidman to accept resignations of the three officers the Chief stated.  Seconded by Hogeland.  All aye, motion carried.

Petty CashMotion by Weidman to transfer $500 into Petty cash for miscellaneous purposes.  Seconded by Moyer.  All aye, motion carried.

BILLS/TREASURERS REPORT:

Motion by Hogeland to accept the Treasurers report and pay the bills as money is available.  Seconded by Moyer.   All aye, motion carried.

ADJOURNMENT: 

Motion by Weidman to adjourn the meeting at 8:28P.M.  Seconded by Hogeland.  All aye, motion carried.