Minutes of March 11, 2020 – Supervisors

MINUTES OF MARCH 11, 2020

The meeting was called to order at 7:00 P.M. by Chairman Dan K. Hogeland, commencing with the Pledge to the Flag.

Present:           Dan K. Hogeland, Chairman, Eric J. Weidman, V. Chairman, Scott J. Moyer, Supervisor, John D. Enck, Solicitor, Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS:  none

REPORTS OF ORGANIZATIONS:

Planning Commission – minutes received.

Newmanstown Water Authority – minutes received.

Millcreek-Richland Joint Authority – reports and minutes received.

Greater Lebanon Refuse Authority – minutes were received.

TCC report received.

Police Activity Report was received.

MINUTES:   Motion by Weidman to approve as printed.  Seconded by Moyer.  All aye, motion carried.

SOLICITOR:

Zoning Hearing fees were discussed.  Solicitor reported on the costs that can be paid with the collected fees per the Municipalities Planning Code.  Fees that are charged by other municipalities were reviewed.  Board discussed raising the fee to $300 for the township, $400 for the Planning Dept.  Secretary to prepare the resolution for consideration at the next meeting.

7:16 PM Opening of Bids – Basketball Court Reconstruction

Ronnie C. Folk Paving Inc.       $23,375.00

Double D. Construction Inc.    $37,900.00

Hackman Paving Inc.               $23,169.63

Ebersole Excavating                $24,750.00

Martin Paving                         $24,452.65

Motion by Hogeland to award the job to Hackman Paving for a price of $23,169.63.  Seconded by Weidman.  All aye, motion carried.

Solicitor resumed……

PMRS IRS approved plan documents discussed.  Solicitor reported that a one-page ordinance was received to be advertised and adopted at the next meeting.  Motion by Weidman to authorize the Solicitor to prepare an ordinance concerning the PMRS IRS approved plan documents for the non-uniformed.  Seconded by Moyer.  All aye, motion carried.    Motion by Weidman to authorize the Solicitor to prepare an updated ordinance concerning the PMRS IRS approved plan documents for the police.  Seconded by Hogeland.  All aye, motion carried.

Planning Commission question – Solicitor reported that he received an e-mail from the Planning Commission requesting an opinion in the case of the Estes violation, 4 S. Millbach Rd., as to whether the sheds are in violation in regards to setbacks and placement.  Solicitor instructed to look into it.

Police Policies – Solicitor reported that he was contacted by Chief Hostetter about adopting a policy regarding Naloxone Use.  Lebanon County Emergency Management Services administers the program and a Memo of Understanding needs to be authorized and signed by the Police Department.  No public comment received since there was no one present in the audience.  Motion by Weidman to approve the Naloxone Use Policy and to incorporate it into the official Millcreek Police Policies and Procedures for the Millcreek Township Police Department.  Seconded by Moyer.  All aye, motion carried.  Motion by Hogeland to authorize the Police Department to enter into Lebanon County Emergency Management Services on the Naloxone for first responders.  Seconded by Weidman.  All aye, motion carried.

ACTION: none

UNFINISHED BUSINESS: 

Police computer system quotes presented to the Board.  Landis Technology $12,419.72; Lylab $19,486.00; Rick Brouchette Computer Consultants $10,329.08 hardware could be purchased through CoStars.    License for Microsoft Office 365 on a yearly basis at a cost of $106.  Motion by Weidman to allow the Police Chief to go ahead on the purchase of the police computer system from the bid from Rick Brouchette Computer Consultants at a price of $10,329.08 + the Miscrosoft Office 365.  Seconded by Hogeland.  All aye, motion carried.

Job Descriptions – revisions were reviewed.  Motion by Hogeland to adopt the new job descriptions for Road Foreman and Road Crewman.  Seconded by Moyer.  All aye, motion carried.

CoStars 2020/2021 Salt Contract enrollment and quantities discussed.  Motion by Weidman to renew the CoStars2020/2021 contract agreement for 400 Tons.  Seconded by Moyer.  All aye, motion carried.

UGI Ahead of Paving Program 2020 – Secretary to send letter stating no projects planned at this time.

NEW BUSINESS:

Request to assist at Marion Township car show was reviewed.  Motion by Hogeland to allow our Fire Police to assist Marion Township with the car show.  Seconded by Weidman.  All aye, motion carried.2020 Stone Bid & blacktop –was discussed. (2019 contracts expire April 11th) (Requirements:  500-ton 9.5 mm blacktop, 500-ton anti-skid, 200-ton 2A modified, 100-ton #4 stoneMotion by Moyer that we advertise for bids for last year’s requirement: 500-ton anti-skid, 200-ton 2A modified, 100-ton #4 stone, and blacktop 500-ton 9.5 mm, bid to be opened on April 8th   at 7:15 P.M.  Seconded by Weidman.  All aye, motion carried.  Resolution #031120 Escalator Clause for bituminous materials was presented to the Board for their consideration. Motion by Hogeland to adopt Resolution #031120 price adjustment for bituminous materials in small quantities.  Seconded by Weidman.  All aye, motion carried.

United Way Day of Caring – April 18th – Secretary reported that Davin Sheetz is working on getting volunteer’s for mulching the playground.

Kountry Kraft donation check for $1,000 was received for the Police Dept.  Secretary to send thank you letter, and deposit the funds in the PLGIT Police Equipment fund to be used for Police Equipment.

Memorial Park – Alumni Assoc. – Secretary reported that Greta McMullin has been in contact regarding the Alumni Assoc. using their remaining money to replace the shrubs in Memorial Park.  She approached Oakdale Nursery to come up with a proposal if the Board has no objections.  McMullin will keep us informed.

BILLS/TREASURERS REPORT: Motion by Hogeland to accept the Treasurers Report and pay the bills, as money is available.  Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Weidman to adjourn the meeting at 8:28 P.M.  Seconded by Hogeland.   All aye, motion carried.