Organization and Regular Meeting
January 3, 2017
The meeting was called to order at 7:00 P.M. by 2016 Chairman, Donald R. Leibig commencing with the Pledge to the Flag.
Present: Donald R. Leibig
Dan K. Hogeland
Eric Weidman
Lorie J. Kupp
Donald R. Leibig opened the floor for nominations for temporary Chairman. Motion by Hogeland to nominate Eric Weidman for temporary Chairman. Seconded Leibig. There being no further nominations, nominations were closed. All aye, motion carried.
Chairman 2017
Motion by Weidman to nominate Donald R. Leibig as Chairman for 2017. Seconded by Leibig. All aye, motion carried.
Vice Chairman
Motion by Weidman to nominate Dan Hogeland as Vice Chairman for 2017. Seconded by Leibig. All aye, motion carried.
Secretary Treasurer
Motion by Hogeland to appoint Lorie Kupp as Secretary Treasurer for 2017. Seconded by Weidman. All aye, motion carried.
Solicitor
Motion by Leibig to retain the firm of Spitler, Kilgore & Enck P.C., John Enck as the Township Solicitor. Seconded by Weidman. All aye, motion carried.
Roadmaster
Motion by Weidman to appoint Donald Leibig as Roadmaster. Seconded by Hogeland. All aye, motion carried.
Police Dept. Administrator
Motion by Leibig to nominate Eric Weidman as Police Administrator. Seconded by Hogeland. All aye, motion carried.
Police Chief
Motion by Weidman to nominate Brian Hostetter as Police Chief. Seconded by Hogeland. All aye, motion carried.
Recreation Administrator
Motion by Weidman to nominate Dan Hogeland as Recreation Administrator. Seconded by Leibig. All aye, motion carried.
Financial Consultant
Motion by Hogeland to retain the CPA firm of Garcia, Garman, & Shea P.C. as the Townships Financial Consultant for 2017. Seconded by Weidman. All aye, motion carried.
Township Engineer
Motion by Leibig to retain Rick Bolt of Bolt Engineering & Jim Mohn of Motley Associates, Inc. as the Township engineers. Seconded by Weidman. All aye, motion carried.
Vacancy Board
Motion by Weidman to nominate Ronald Weidman, Jr. to serve as the Vacancy Board appointee. Seconded by Hogeland. All aye, motion carried.
Depository
Motion by Leibig to retain Fulton Bank and PLGIT as the depositories of Township funds. Seconded by Weidman. All aye, motion carried.
Equipment Rental
Fees were discussed. Motion by Leibig to set the equipment rental rate for the riding tractors at $150 per hour plus operator, keeping the other rates for 2017 the same as 2016. Seconded by Weidman. All aye, motion carried.
Insurance Carrier
Motion by Leibig to retain HA Thomson as the insurance carrier. Seconded by Hogeland. All aye, motion carried.
State Convention
Attendance was discussed. No one attending this year.
Recreation Field Rent
Motion by Weidman to keep the rental rates for 2017 the same as 2016. Seconded by Hogeland. All aye, motion carried.
Office Hours
Motion by Leibig to keep the office hours at 7:30 A.M. to 3:30 P.M. Seconded by Weidman. All aye, motion carried.
Mileage
Motion by Leibig to pay mileage according to the standard set by the IRS rate of ($ .535). Seconded by Hogeland. All aye, motion carried.
Planning Commission
Motion by Leibig to reappoint Rich Brandt to another four-year term. Seconded by Weidman. All aye, motion carried.
Newmanstown Water Authority
Motion by Leibig to reappoint Charles Duffy to another five-year term. Seconded by Hogeland. All aye, motion carried
Zoning Hearing Board
Motion by Leibig to re-appoint Robert Beisel to another three-year term on the Zoning Hearing Board. Seconded by Weidman. All aye, motion carried.
Lebanon County EIT Tax Collection Committee Delegate & Alternate
Motion by Leibig to appoint Dean Moyer as the delegate to the Lebanon County EIT Tax Collection Committee. Seconded by Weidman. All aye, motion carried.
Recommendation to Auditors
2017 Budgeted rates: – per budget – Donald Leibig, working roadmaster $23.25 per hr. Jan. 1st , …. CDL $15 per hour, Non-CDL $10.25 per hour. Motion by Leibig to recommend to the Auditors that they set the working supervisors pay rates as listed. Seconded by Weidman. All aye, motion carried.
Employee Pay Rates – Police per contract – Chief $34.15, Sergeant $30.54; Sec./Treas. $22.19; Road Crew $23.00 & $17.64 per hr., part time CDL $15, non-CDL $10.50, laborer $13; Recreation $9.75, field maintenance $10.75; mowing $10.75; Part time police $15.50. Motion by Leibig to establish the employees pay rates for 2017 as stipulated in the budget. Seconded Hogeland. All aye, motion carried.
Employee Benefit Plan
Motion by Hogeland to keep the Employee Benefit Plan for 2017 the same as 2016. Seconded by Weidman. All aye, motion carried.
Adjournment (Organizational)
Leibig adjourned the organizational part of meeting to go onto the regular business meeting at 7:16 PM.
PUBLIC COMMENTS: none
REPORTS OF ORGANIZATIONS:
Police Activity report received.
MINUTES: Motion by Hogeland to approve the minutes as printed. Seconded by Weidman. All aye, motion carried.
ACTION:
Resolution 1-3-2017 Appointing Garcia, Garman, & Shea, PC to replace the elected auditors was presented to the Board for their consideration. Motion by Leibig to adopt Resolution #1-3-2017 appointing the certified public accounting firm of Garcia, Garman, & Shea, PC to replace the elected auditors of Millcreek Township. Seconded by Hogeland. All aye, motion carried.
“Letter of Understanding” signed.
Resolution #1-3-17 A Waiving the Police Contribution for the year 2017 to their retirement plan waspresented to the Board for their consideration. Motion by Leibig to adopt Resolution #1-3-17 A. Seconded by Weidman. All aye, motion carried.
Resolution #1-3-17B Setting the Non-uniformed pension Contribution rate for the year 2017 waspresented to the Board for their consideration. Motion by Leibig to adopt Resolution #1-3-17 B. Seconded by Hogeland. All aye, motion carried.
UNFINISHED BUSINESS:
2017 Per Capita bills – Secretary reported that MultiGraphic forms will print the bills for us this year – cost 12₵ per bill if Jackson Township also has theirs printed with them. MultiGraphic’s rep hasn’t heard back from them as yet.
LED Street Lighting project – updated.
NEW BUSINESS:
CM High proposal for traffic light maintenance for 2017 was reviewed. ($415) Motion by Leibig to retain CM High for the traffic light maintenance for $415. Seconded by Weidman. All aye, motion carried.
BILLS/TREASURERS REPORT: Motion by Leibig to accept the Treasurers Report and pay the bills as money is available. Seconded by Weidman. All aye, motion carried.
ADJOURNMENT: Motion by Hogeland to adjourn the meeting at 7:30 P.M. Seconded by Weidman. All aye, motion carried.