MINUTES OF NOVEMBER 8, 2017 – Board of Supervisors

MINUTES OF NOVEMBER 8, 2017

The meeting was called to order at 7:00 P.M. by Chairman, Donald R. Leibig commencing with the Pledge to the Flag.

Present:           Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Angie Shea, Financial Consultant

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS: 

Amy Hehnley, 43 W. Main St. was present regarding a cat problem at 41 W. Main St.  The owners are feeding a lot of stray cats that are then coming into her yard. There are cat feces everywhere and they are carrying fleas.  21 cats have been trapped so far, this year.  She reported that she had to have an exterminator in over the weekend to treat her home.   Chief Hostetter reported that he checked out the situation today, and spoke to the homeowner at 41 W. Main St. regarding the complaints and issues relating to feeding the strays.  She indicated she is not the only person on the block feeding the strays.  Chief Hostetter tried contacting the Humane Society today and couldn’t reach anyone to discuss if the cats are trapped where they could be taken.  He also researched Trap Neuter & Release programs which ultimately would not solve the problem of the fleas or feces. Karen Campbell, 52 W. Main St. was present regarding a loose gutter hanging off Albert’s house at 35 W. Main St. and the cats are getting into the basement of this empty house. Campbell feels both issues are a danger to residents.  Solicitor reported that there are two types of nuisances – one is a public nuisance and second would be a private nuisance.  This could be a private nuisance, and if so an attorney could be hired by those affected to sue the neighbor taking away your right to use your property.  The sample ordinances received last year from Myerstown Borough, Richland Borough and N. Annville Township were discussed. Enforcement problems with any of these sample ordinances was discussed.  Leibig said that the Chief will keep researching solutions and those present were asked to return to the next meeting for updates.

Phoebe Merkel, 308 Stricklerstown Rd. was present to question if the Board has a noise ordinance pertaining to farm equipment.  Solicitor explained that the “Right to Farm Act” prohibits a township from enacting laws interfering with modern farming practices.

REPORTS OF ORGANIZATIONS:

Planning Commission – minutes received. Steve Homyak, Jr. subdivision plan was reviewed and signed. Request for Planning Waiver & Non-Building Declaration was reviewed.  Motion by Leibig to grant the Request for Planning Waiver & Non-Building Declaration for the Homyak’s.  Seconded by Weidman.  All aye, motion carried.  Newburg Village Phase 3 Section 10 (41 lots) was reviewed and signed.

Newmanstown Water Auth. – minutes received.

Recreation Board – minutes received.

GLRA – minutes received. 

Police Activity reports for Sept. & Oct. – were received.

MINUTES:

Motion by Hogeland to approve the minutes as printed.  Seconded by Weidman.  All aye, motion carried. 

FINANCIAL CONSULTANT: 

Angie Shea was present with the third quarter financial statement and budget analysis for the Board’s review.

SOLICITOR:

Ordinance #110817 Prohibiting the depositing of grass, yard waste and debris in the roads was presented to the Board for their consideration.  Motion by Leibig to adopt Ordinance #110817 pertaining to the depositing of grass and yard waste on the highways.  Seconded by Hogeland.  All aye, motion carried.

 Cleason Nolt – ASA request – Solicitor reported after speaking to April Orwig at the State Dept. of Agriculture, and the Solicitor for the Lebanon Co. Ag Preservation Board he has concluded that because all of the land is located out of the township the Board could wait the 180 days which would automatically deem the request accepted and the land could then be included in the Township’s Ag Security Area upon adoption of a resolution. The township would need to send a “Letter of Understanding” to Richland Borough acknowledging the parcel for enrollment in the Township’s ASA.   Motion by Hogeland to instruct Secretary to prepare a “Letter of Understanding”.  Seconded by Weidman.  All aye, motion carried.

Newburg request for street lights Phase 3 Section 9 (3 lights – Solicitor reported that he has prepared the agreement for the 3 new street lights Newburg Village has requested.  The agreement was signed by the Shirk’s and presented to the Board for their consideration.  Motion by Leibig to enter into agreement with Peter Shirk for the installation of 3 street lights on Hillside Dr.  Seconded by Hogeland.  All aye, motion carried.

Request for release of maintenance bond – Phase 3 – Section 8, $112,200 discussed.  Solicitor recommended that the township engineer inspect the roads and supply the township with a written certification that the improvements are in acceptable condition.  Motion by Weidman to release the

“Letter of Credit” upon receipt of certification from the township engineer.  Seconded by Hogeland.  All aye, motion carried.

ACTION:

GLRA appointment – correspondence from the Authority was reviewed.  Motion by Leibig to reappoint Roberta DeSantis as our representative to the Greater Lebanon Refuse Authority.  Seconded by Hogeland.  All aye, motion carried. 

UNFINISHED BUSINESS:

2018 budget – was reviewed. Motion by Hogeland to advertise this draft of the 2018 budget for proposed adoption at the Dec. 13, 2017 meeting.  Seconded by Weidman.  All aye, motion carried.

NEW BUSINESS:

Building cleaning proposal from L & B Cleaning services was reviewed.  Building would be cleaned twice a month at a cost of $135, cleaning supplies provided and the company is bonded.  Motion by Hogeland to accept the proposal from L & B Cleaning Service.  Seconded by Weidman.  All aye, motion carried.

Advertise appointment of Garcia Garman & Shea, PC as auditors – Secretary questioned the Boards intent.  Motion by Leibig to advertise the intention to appoint Garcia Garman & Shea, PC to do our auditing for the year 2017 accounts.  Seconded by Weidman.  All aye, motion carried

Member terms expiring were discussed. Secretary to contact members about interest in reappointment.

2018 Meeting dates were discussed. Jan. 2nd   Organizational & regular business; Feb. 14th; Mar. 14th; Apr. 11th; May 9th; June 13th; July 11th; Aug. 8th; Sept. 12th; Oct. 10th; Budget Workshop Oct. 19th at 12 Noon; Nov. 14th; Dec. 12th; Motion by Weidman to set the 2018 Supervisor meetings on the dates indicated.  Seconded by Hogeland.  All aye, motion carried

Treasurer’s Bond renewal was discussed.  Motion by Leibig to renew & increase the Treasurers bond from $600,000 to $700,000. Seconded by Weidman.  All aye, motion carried.

PSATS correspondence – Act 42 Category 4 casino’s – was reviewed.

BILLS/TREASURERS REPORT:  Motion by Leibig to accept the Treasurers Report and pay the bills as money is available.  Seconded by Weidman.  All aye, motion carried. 

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 9:28 P.M.  Seconded by Weidman.   All aye, motion carried.