Minutes of Nov. 9, 2016 – Supervisors

MINUTES OF NOVEMBER 9, 2016

The meeting was called to order at 7:00 P.M. by Chairman, Donald R. Leibig commencing with the Pledge to the Flag.

Present:           Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Bill Oyster, Financial Consultant

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS:  none

REPORTS OF ORGANIZATIONS:

Planning Commission – minutes received.

Newmanstown Water Auth. – minutes received.

Millcreek-Richland Joint Authority – reports received.

Police Activity report – was received.

MINUTES:

Motion by Hogeland to approve the minutes as printed. Seconded by Weidman.  All aye, motion carried. 

SOLICITOR:

Snow emergency routes in Newburg Village – Solicitor reported on his research into the process to update the township’s ordinance regarding snow emergency routes. PA Vehicle code authorizes a township to regulate parking to cover emergency conditions, by ordinance, after a traffic and engineering study are done.  Penn Dot Title 67 of the PA Code also provides authority to implement parking restrictions without doing a traffic and engineering study.  Solicitor suggested looking into signing and posting requirements should the Board decide to move forward with an ordinance.  Secretary instructed to look into this before the next meeting.

Sample Cat ordinances from Myerstown Borough and N. Annville Township were reviewed and discussed.

Newburg request for street lights – Solicitor reported that he has prepared the agreement for the 4 new street lights Newburg Village has requested. The agreement was mailed to the Shirk’s for their signatures, but not received back yet.

Zoning Ordinance – Solicitor reported that while the Secretary was reviewing the updated zoning ordinance it was discovered that a zoning amendment adopted in 2012 was not incorporated into the book. This amendment will also need to be incorporated, as well as some typo’s that were also discovered.  Enck advised the Board that his office staff is now able to do this for the township at a rate of $35 per hr. if the Board so chooses.  Motley Assoc. is charging $45 per hr. The Board agreed that Solicitor’s office do the work.

ACTION:

Resolution #11-9-16 Disposition of Municipal Records was presented to the Board for their consideration. Motion by Hogeland to adopt Resolution #11-9-16. Seconded by Weidman.  All aye, motion carried.

UNFINISHED BUSINESS:

2017 budget – was reviewed. Motion by Weidman to advertise this draft of the 2017 budget for proposed adoption at the Dec. 14, 2016 meeting. Seconded by Hogeland.  All aye, motion carried.             

LED Street light info of Richland Borough’s savings since the change was reviewed. Motion by Hogeland to authorize Secretary to contact PPL and get started with the LED lights. Seconded by Weidman.  All aye, motion carried.

FINANCIAL CONSULTANT:

Third quarter financial statement and budget analysis were reviewed.

NEW BUSINESS:

YIS Cowden Group prepay agreement was reviewed. ($328.50) Motion by Leibig to continue the speed timing agreement for the Police Dept. Seconded by Weidman.  All aye, motion carried.

Advertise appointment of Garcia Garman & Shea, PC as auditors – Secretary questioned the Boards intent. Motion by Leibig to advertise the intention to appoint Garcia Garman & Shea, PC to do our auditing for the year 2016 accounts. Seconded by Weidman.  All aye, motion carried. 

Sewer Authority appointment correspondence was read. Motion by Leibig to reappoint John Wolgemuth to another 5-year term on the Millcreek-Richland Joint Authority. Seconded by Weidman.  All aye, motion carried. 

Member terms expiring were discussed. Secretary to contact members about interest in reappointment.

2017 Meeting dates were discussed. Jan. 3rd   Organizational & regular business; Feb. 8th; Mar. 8th; Apr. 12th; May 10th; June 14th; July 12th; Aug. 9th; Sept. 13th; Oct. 11th; Budget Workshop Oct. 20th at 12 Noon; Nov. 8th; Dec. 13th; Motion by Leibig to set the dates for the 2017 meetings as discussed. Seconded by Hogeland.  All aye, motion carried

Humane Society 2016 – 2017 Housing agreement was reviewed and discussed. The township has not entered in an agreement since 2012.  They bill us as the police department takes in a dog, 6 dogs were surrendered at a cost of $270.00 Motion by Leibig to keep everything the same as last year. Seconded by Weidman.  All aye, motion carried.  Secretary to pay the $270 due.

Treasurer’s Bond renewal was discussed. Motion by Hogeland to renew the Treasurers bond in the amount $600,000 at a cost of $960. Seconded by Weidman. All aye, motion carried.

Integrity Energy electric contract quote (current contract expires 7/27/17) proposal was reviewed and tabled.

Road master reported that he received prices for some new equipment bid thru Costars. 2018 Freightliner 108SD 4×4 $148,672.81 financing thru Demler with the option of a 5 yr. ($32,708.02), 6 yr. ($27,759.38) or 7 yr. ($24,238.15) annual payment plan. JD710 Backhoe sells for $247,583 with discounts, and trade-in the price comes down to $112,130 financing thru John Deere.  Payment choices are monthly, quarterly, semi-annually or annually. Leibig was thinking this could be paid with Liquid Fuels funds. Front end loader $166,306 was also discussed.  Secretary suggested that the financing agreements should be looked at before the Board takes any action.  Leibig will contact Berman and Plasterer sales reps for the financing info.

BILLS/TREASURERS REPORT:  Motion by Leibig to accept the Treasurers Report and pay the bills as money is available. Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Leibig to adjourn the meeting at 9:07 P.M. Seconded by Weidman.   All aye, motion carried.