Minutes of Nov. 14, 2018 – Supervisors

MINUTES OF NOVEMBER 14, 2018

The meeting was called to order at 7:00 P.M. by Chairman, Donald R. Leibig commencing with the Pledge to the Flag.

Present:           Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Vin Garcia, Financial Consultant

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS: 

Phoebe Merkel, 308 Stricklerstown Rd. questioned when the no parking signs were taken down at Dollar General?  Chief Hostetter explained Penn Dot did that approximately 2 or 3 months ago.

REPORTS OF ORGANIZATIONS:

Planning Commission – Karen Krater present with report. Eagles Peak Sewage Module was discussed and presented to the Board.  Solicitor suggested DEP be contacted regarding the 1997 agreement and Letter of Credit when the system was originally built.  Jason Wolfe, CS Davidson was the engineer present for Eagles Peak Campground (Adventure Bound).  Wolfe was not aware of the 1997 agreement, and would get the name of his DEP contact to the Secretary.  The Board agreed that this should be checked with DEP prior to taking any action. 

Newmanstown Water Auth. – minutes received.

Millcreek-Richland Joint Auth. – minutes received.

GLRA – Oct. & Nov. minutes received.

Police Activity report was received.

MINUTES:

Motion by Hogeland to approve the minutes as printed.  Seconded by Weidman.  All aye, motion carried. 

SOLICITOR:

Police Contract – Solicitor announced that two Executive Session were held Nov. 1st and Nov. 8th regarding the Police Collective Bargaining agreement.  The agreement was presented to the Board and the Police Chief and Sergeant who were present.  Ed Harach, 9 Central Dr. was present and asked for a copy of the agreement.  Solicitor explained if the agreement is entered into, he may then have a copy per the Right to Know law.  Motion by Weidman to enter into the agreement between the township of

Millcreek, Lebanon County and the Millcreek Township Police Officers Assoc. effective 2019 – 2023.  Seconded by Hogeland.  All aye, motion carried.

Newburg Village – Phase 3 Section 9 -offer of dedication for portions of Hillside Drive and Eagle View Drive was reviewed.  The solicitor also reviewed the 18-month Subdivision Maintenance & Structural Integrity agreement for these streets.  The Letter of Credit has already been received from Mr. & Mrs. Shirk.  Motion by Leibig to adopt Resolution #111418 pertaining to Hillside and Eagle View Dr. accepting the areas in Newburg Village.  Seconded by Weidman.  All aye, motion carried.

Subdivision Maintenance & Structural Integrity agreement was presented to the Board for their consideration.  Motion by Leibig to adopt the Subdivision Maintenance and Structural Integrity agreement for Newburg Village with the streets, Hillside & Eagle View which we just took.  Seconded by Hogeland.  All aye, motion carried.

PSATS – Pension Trust 457 plan – Solicitor explained an Ordinance and an agreement will be required. Motion by Leibig to authorize Solicitor to prepare and advertise the intent to enact ordinance and the agreement for Insurance and Retirement service.  Seconded by Weidman.  All aye, motion carried. 

 8:10 P.M.  EXECUTIVE SESSION:  Motion by Hogeland to go into Executive Session with our Solicitor to discuss some of the employee benefits.  Seconded by Weidman.  All aye, motion carried. 

8:28 P.M.  Back in Session

 FINANCIAL CONSULTANT:

Vin Garcia was present with the third quarter financial statement and budget analysis for the Board’s review.  The Board also questioned the proper way to pay for Chairman’s Supplemental insurance per Pa Statutes Title 53 P.S. §65606?  Garcia stated it should be a payroll check for the Medigap and Rx supplement.

ACTION:

Resolution No. 111418 A – Lebanon County 2018 Hazard Mitigation plan was presented to the Board for their consideration.  Motion by Hogeland to adopt Resolution #111418 A the Hazard Mitigation Plan of Lebanon Co.  Seconded by Weidman.  All aye, motion carried.

UNFINISHED BUSINESS:

2019 budget – was reviewed. Motion by Hogeland to advertise the proposed 2019 budget for adoption at the Dec. 12, 2018 meeting.  Seconded by Weidman.  All aye, motion carried. 

HRA Adoption Agreement (Health Reimbursement Account) was presented to the Board for their consideration.  Motion by Weidman to adopt the Health Reimbursement Agreement effective Jan. 1, 2019 for all employees.  Seconded by Hogeland.  All aye, motion carried.

POP Adoption Agreement (Premium Only Plan) Motion by Weidman to adopt the Premium Only Plan effective Jan. 1, 2019 for all employees of the township.  Seconded by Hogeland.  All aye, motion carried. 

NEW BUSINESS:

YIS Prepay agreement was reviewed.  Motion by Weidman that we enter into YIS prepayment agreement effective Jan. 1, 2019.  Seconded by Hogeland.  All aye, motion carried.

Member terms expiring were discussed.

Advertise appointment of Garcia Garman & Shea, PC as auditors – Secretary questioned the Boards intent.  Motion by Weidman to advertise the intention to appoint Garcia Garman & Shea, PC to do our auditing for the year 2018 accounts.  Seconded by Leibig.  All aye, motion carried 

2019 Meeting dates were discussed. Jan. 7th   Organizational & regular business; Feb. 13th; Mar. 13th; Apr. 10th; May 8th; June 12th; July 10th; Aug. 14th; Sept. 11th; Oct. 9th; Nov. 13th; Dec. 11th; Motion by Leibig to set the 2019 Supervisor meetings on the dates announced.  Seconded by Weidman.  All aye, motion carried.

Treasurer’s Bond renewal was discussed.  Motion by Leibig to set the Treasurers bond at $700,000. Seconded by Weidman.  All aye, motion carried.

Bridge Inspection report and recommendations briefly discussed. 

Request to appoint Special Fire Police – James Bottomley – Motion by Leibig to accept the recommendation and appointment of James Bottomley Sr. as a Special Fire Police for Millcreek Township.  Seconded by Hogeland.  All aye, motion carried.

Humane Society agreement – -0- owed was reviewed.

BILLS/TREASURERS REPORT:  Motion by Leibig to accept the Treasurers Report and pay the bills as money is available.  Seconded by Weidman.  All aye, motion carried. 

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 9:07 P.M.  Seconded by Weidman.   All aye, motion carried.