Minutes of Nov. 13, 2019 – Supervisors

MINUTES OF NOVEMBER 13, 2019

The meeting was called to order at 7:00 P.M. by Chairman, Donald R. Leibig commencing with the Pledge to the Flag.

Present:           Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Vin Garcia, Financial Consultant

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS: 

REPORTS OF ORGANIZATIONS:

Newmanstown Water Auth. – minutes received.

Recreation Board – minutes received.

Millcreek-Richland Joint Auth. – minutes received.

 Police Activity report was received.

MINUTES:

Motion by Hogeland to approve the minutes as printed.  Seconded by Weidman.  All aye, motion carried. 

SOLICITOR:

Bogert fence violation – 2 Hillside Dr. – Solicitor reported that the fence has been installed and the fines have been paid and received.

Floodplain ordinance revision – Solicitor reported that he received an e-mail from Julie Cheyney updating the timeframe for the required zoning ordinance flood plain revision.  Final Determination letters are supposed to be mailed out to municipalities 1/8/2020, so the revised ordinance should be adopted by July 8, 2020.  County will supply a model ordinance which can be used.

Rissler variance conditions – Solicitor reported on correspondence from County Planning regarding the Rissler’s compliance to the Zoning Hearing Board conditions. Solicitor asked to send a letter to Rissler’s pertaining to the 25 off-street parking spaces that have not been constructed.

Nestles Water timbering plan – Solicitor reviewed the zoning ordinance requirements in the Township’s E-1 District permitting forestry.  It appears the plan is for more than 20 acres therefore Section 13.02 I. 6. requires that the applicant pay a $1,000 fee to the township to hire a professional to review the plan and to provide recommendations and advise the Zoning Officer on compliance.  Motion by Weidman to charge the $1,000 fee and that the Township hire a forestry expert as required by our Zoning ordinance.  Seconded by Hogeland.  All aye, motion carried.

Unpaid mowing bills – 136 E Main St. & 124 N. Sheridan Rd. were discussed.  Motion by Hogeland to move to direct our Solicitor to move forward on collection of mowing bills for 136 E. Main St., and 124 N. Sheridan Rd.  Seconded by Weidman. All aye, motion carried.

Info from Solicitor’s seminar:   Solicitor reported that he recently attended and learned of some areas that should be discussed.  Sexual Harassment policy should be updated and as part of the policy effective workplace harassment training for employees should be conducted. Short term rentals discussed. Solicitor requested permission to attend a Planning Commission meeting to discuss recommendations to amending the Zoning Ordinance.  Solicitor cautioned the Board about Social media such as Facebook & Twitter accounts used by township officials and potential lawsuits that could arise regarding free speech.

Executive Session: 7:48 P.M.  Motion by Hogeland to go into Executive Session with Solicitor to discuss a personnel matter.  Seconded by Weidman.  All aye, motion carried.  Supervisor Leibig did not attend.

Back in Session: 8:10 P.M.

 FINANCIAL CONSULTANT:

Vin Garcia was present with the third quarter financial statement and budget analysis for the Board’s review.

ACTION:  none

UNFINISHED BUSINESS:

CM High Preventative Maintenance repair estimate discussed.  Secretary sent a bill to the responsible party and questioned contacting CM High to do the work.  Secretary instructed to contact CM High to schedule the work.

2020 budget – was reviewed. Motion by Weidman to advertise the 2020 budget, dated 10/21/19 draft, for adoption at the Dec. 11, 2019 meeting.  Seconded by Hogeland.  All aye, motion carried.

 NEW BUSINESS:

Resignation Rec Board – Betty Patches.  Her term expires 2023 and the Board has recommended Victoria Oswald to fill out her term.  Motion by Leibig to accept Betty Patches resignation and appoint Victoria Oswald.  Seconded by Hogeland.  All aye, motion carried. Secretary to send thank you letter to Betty for her service.

Member terms expiring was discussed.

Advertise appointment of Garcia Garman & Shea, PC as auditors – Secretary questioned the Boards intent.  Motion by Weidman to advertise the intention to appoint Garcia Garman & Shea, PC for our 2019 audit. Seconded by Leibig.  All aye, motion carried

 2020 Meeting dates were discussed. Jan. 6th   Organizational & regular business; Feb. 12th; Mar. 11th; Apr. 8th; May 13th; June 10th; July 15th; Aug. 12th; Sept. 9th; Oct. 14th; Nov. 11th; Dec. 9th; Motion by Hogeland to adopt the discussed dates for the 2020 Supervisor meetings.  Seconded by Weidman.  All aye, motion carried.

Treasurer’s Bond renewal was discussed.  Motion by Hogeland to increase the Treasurers bond to $750,000. Seconded by Weidman.  All aye, motion carried.

Garcia & Garman & Shea, PC engagement letter was reviewed.  Motion by Leibig to enter into agreement with Garcia Garman & Shea, PC to prepare quarterly financial statements.  Seconded by Weidman.  All aye, motion carried.

Phone system quotes from Verizon Wireless and Comcast were discussed, as well as changing to Comcast for internet in the garage.  Board approved the installation of Comcast in the garage.

Truck quote – Leibig discussed a quote from Bob Fisher for a Chevy 3500 Series pick up with snow plow & strobe packages included, through Costars with a cost of $63,000.  Lease payments for 5 years is available for financing.

BILLS/TREASURERS REPORT:  Motion by Leibig to accept the Treasurers Report and pay the bills as money is available.  Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 9:10 P.M.  Seconded by Weidman.   All aye, motion carried.