Minutes of May 8, 2013

MINUTES OF MAY 8, 2013

The meeting was called to order at 7:00 P.M. by Chairman Donald R. Leibig, commencing with the Pledge to the Flag.

Present:               Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Rick Bolt, Engineer

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS: none

REPORTS OF ORGANIZATIONS:

Planning & Zoning Commission – Karen Krater was present with report.  Lamar Sensenig Lot Consolidation Plan was reviewed & signed.  Matthew & Jamie Nye NPDES application – Planning Commission recommended that the Board send a letter to DEP stating the Board’s concerns: 1. Road frontage; 2. is this a proposed subdivision or an existing lot?  There is not enough information included on the application to make comments.  Board agreed to send a letter.  Krater will get in touch with Secretary to write a letter.

Millcreek-Richland Joint Authority – Treasurer’s report & financial statements were received.

Newmanstown Water Authority – minutes received.

Police Activity report was received.

MINUTES:   Motion by Hogeland to approve as printed.  Seconded by Weidman.  All aye, motion carried.

ENGINEER:

Wingert private street – Rick Bolt and Brad Grauel were present to discuss the most recent plan (3/18/13) for the private street to provide access for the Wingert property.  Grauel determined after reviewing and discussing the plan that we apparently didn’t have his latest plan and would get one to both Rick Bolt and the Supervisors.  He would also incorporate some of Bolt’s comments into the plan.

Newburg 4-way stop signs were discussed.  According to the criteria  he reviewed  regarding traffic studies for  stop signs, you  are not able to erect stop signs to control speed.  Pete Shirk could have his engineer draw up a new plan showing the stop signs and run it through the County for approval.

SOLICITOR:

South Fort Zellers Rd. Drainage – Easement agreement with Hogeland Farms was briefly reviewed and discussed.  Hogeland will take it home for his family to have a look at.  Solicitor reminded the Board that official action when entering into the agreement will need to be taken at a meeting

220 W. Main St. – grass violation was discussed.  Property owner is restricted from  the property by a

Court Order.  In the order her husband, John Hertzog was granted exclusive possession of the property.

Lori Hertzog’s attorney sent a letter to her husband’s attorney asking that he either give Ms. Hertzog access to mow the grass or that he mow it himself.  The Board suggested giving her a seven day extension to see if the issue can be resolved.

Police Collective Bargaining – Solicitor recommended discussing this in Executive Session.

ACTION: 

Bid letting of April 24thLeibig reported that Pennsy Supply is able to load the hotbox, so they have no objections to them being awarded the bid.  Motion by Leibig to award the 2A aggregate to Martin Limestone Inc.  @ $5.70 FOB plant & $9.15 delivered, and the 9.5 mm wearing and the anti-skid to Pennsy Supply @ $55.72 compared to $57.20 and anti-skid  $8.52 FOB plant , $12.40 delivered, so that is a little cheaper than Martin Limestone, so under the motion, award the anti-skid and wearing to Pennsy Supply.  Seconded by Hogeland.  All aye, motion carried.

 

UNFINISHED BUSINESS:

Police car quotes from Hoffman Ford & New Holland Auto for a Ford AWD Police Utility SUV were reviewed and discussed.  Purchasing a 2013 model versus a 2014 model was discussed.  The Board was in agreement that for the price difference a 2014 should be purchased.  Both vendors are on the CoStars list.  Hostetter will go to New Holland Auto group to “build” the vehicle and get a more definitive price.

NEW BUSINESS:

Security Camera/System – Chief Hostetter reported that he had Security First out to check the system, and he concluded that the DVR is bad and needs to be replaced.  He gave a price of $479.98 + $250 installation for a 4-channel 500 GB or a 4 channel 1 TB for $639.98.  Both he & Katzaman believe they could install a new DVR themselves, and have researched purchasing a 16 channel 1TB system with cameras for $500 on-line, but would need a credit card to order it.  Suggested purchasing a pre-paid credit card if the Board chooses the last option.   Weidman stated he has been looking into this at work and would like to have a look at those quotes and report back.

Road Master report – Leibig reported that the 1993 dump’s hoist system went bad & needs to be replaced.  He got a price for the installation of a used one at a cost of $2500 + labor.  Anti-skid bin had been rebuilt.

BILLS/TREASURERS REPORT: Motion by Leibig to accept the Treasurers Report and pay the bills as money is available.  Seconded by Weidman.   All aye, motion carried.

Executive Session:  Leibig announced that when the meeting adjourns, they will be going into executive session to discuss the police collective bargaining agreement.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:49 P.M.  Seconded by Weidman.   All aye, motion carried.

 

WITNESS:

 

 

 

                                                                                                ___________________________                                                            

Lorie J. Kupp, Sec./Treas.                                                             Donald R. Leibig, Chairman