MINUTES OF MAY 11, 2016 – Supervisors

 

 

 

 

MINUTES OF MAY 11, 2016

The meeting was called to order at 7:00 P.M. by Chairman Donald R. Leibig, commencing with the Pledge to the Flag.

Present:

Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Bill Oyster, Financial Consultant

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS: none

REPORTS OF ORGANIZATIONS:

Planning & Zoning Commission – minutes received.

Millcreek-Richland Joint Authority – Treasurer’s report, financial statements & audit were received.

Newmanstown Water Authority – minutes & audit report received.

Greater Lebanon Refuse Authority – minutes received.

PA State Police – March report was received.

Fire Company reports – for March & April were received.

Police activity report was received.

MINUTES:   Motion by Hogeland to approve as printed. Seconded by Weidman.  All aye, motion carried.  Leibig did not vote due to absence from this meeting.

SOLICITOR:

Proposed zoning text amendments – Solicitor reported that he made the changes per the recent zoning minutes and asked the Secretary to send them to Karen Krater to review.

Newburg Village Phase 3 Section 8 – street dedication request – Solicitor reviewed the Maintenance and Structural Integrity agreement for this sections’ streets with the Board. Portions of Village Dr., Meadow Dr., Edgemont Ln., Overlook Ln., Eagle View Dr., and Hillside Dr.  Motion by Hogeland to enter into Subdivision Maintenance and Structural Integrity agreement with the Shirk’s. Seconded by Weidman.  All aye, motion carried.

Bid Opening 7:15 P.M.

Bituminous Materials

  1. S. Mountain Rd. – 1,780 Ton 19 mm binder course 0 – 0.3 million ESAL’S, PG 64-22, SRL ANY 2.5” depth

New Enterprise Stone & Lime Co. – $53.75  unit price = $95,675.00       Total

Pennsy Supply Inc. –                           $69.28 unit price = $123,318.40     Total

Motion by Leibig to accept New Enterprise Stone & Lime Co. bid for S. Mountain Rd. of $95,675.00. Seconded by Weidman.  All aye, motion carried.

Solicitor resumed:

Resolution #051116 Accepting the offer for dedication of streets in Phase 3 Section 8 of Newburg Village was presented to the Board for their consideration. Portions of Village Dr., Meadow Dr., Edgemont Ln., Overlook Ln., Eagle View Dr., and Hillside Dr. Motion by Leibig to adopt Resolution #051116 pertaining to the roads in Newburg Village Phase 3 Section 8. Seconded by Hogeland.  All aye, motion carried.

Municipal lien – Solicitor reported that the lien for 126 N. Sheridan Rd. has now been paid.

Ordinance #Feb 8, 1995 Regulating Removal of Snow & Ice – Solicitor reported on his research into the possible amendments discussed at the last meeting. Fines must remain a summary offense before a District Justice.  Board reviewed the draft amendment.  Secretary to give a copy to the Chief for his review.  Motion by Leibig to have the Snow & Ice ordinance advertised. Seconded by Weidman.  All aye, motion carried.

FINANCIAL CONSULTANT:

Bill Oyster was present to review the 2015 Audit report and 2016 first quarter statements.

ACTION:  none

UNFINISHED BUSINESS:

Brake retarder signs – correspondence from Penn Dot reviewed and tabled.

NEW BUSINESS:

Microaide proposal – for a new office computer at a cost of $1167. Motion by Leibig to have our Secretary order a new computer for $1167.00. Seconded by Weidman.  All aye, motion carried.

Roof – municipal bldg. – Leibig will contact Middlecreek Roofing to have a look at it and give us a price.

Furnace – quote from GF Bowman to replace the furnace at a cost of $3,768.00, and a separate quote for installing Air Zone Control Panel for zone heating & cooling with thermostats in the office, police office, and meeting room at a cost of $5,678.00 were reviewed and discussed. Supervisors decided to get one or two more quotes before proceeding.

Fire Co. – request to participate at the following fundraisers: Sundays in June & July cookouts at the firehouse; June 11th Community Yard sale cook out.  Motion by Leibig to give the Fire Company and its auxiliaries that participate, the approval to hold their fundraisers. Seconded by Weidman. All aye, motion carried.

BILLS/TREASURERS REPORT: Motion by Leibig to accept the Treasurers Report and pay the bills as money is available. Seconded by Weidman.   All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:48 P.M. Seconded by Weidman.   All aye, motion carried.