Minutes of May 10, 2017 – Supervisors

MINUTES OF MAY 10, 2017

The meeting was called to order at 7:02 P.M. by Chairman Donald R. Leibig, commencing with the Pledge to the Flag.

Present:               Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS:

Irwin Ulrich, 67 S. Mountain Rd. was present with a question regarding a revised assessment letter that he received. Mr. Ulrich said that the acreage was wrong, and his neighbor told him to come here.  The Board recommended he go to the Lebanon Co. Assessment office since the Board has nothing to do with assessing properties.

Town Market owners were present with concerns about the proposed Dollar General coming to Newmanstown. They have concerns for their own business and want the Board to stop it.  Solicitor explained zoning laws and the Board’s authority according to what the state allows.

Ed Harach, 9 Central Dr. was present to question if the Board has an ordinance prohibiting blowing grass on roadways. Leibig stated that we will be working on one.  Harach also suggested that Lawn Care Services should be licensed by the township.  Solicitor stated the Board is not authorized to license them.

REPORTS OF ORGANIZATIONS:

Recreation Board – minutes received.

Millcreek-Richland Joint Authority – minutes were received.

Planning & Zoning Commission – minutes received.

Newmanstown Water Authority – minutes received.

Greater Lebanon Refuse Authority – audit report received.

Police Activity report was received.

MINUTES:   Motion by Hogeland to approve April 12th as printed & April 24th as printed.  Seconded by Weidman.  All aye, motion carried.

SOLICITOR:

Recreation Board Proposed By-laws – Solicitor reported that he made the changes that were discussed at the last meeting, and questioned if the Board had any questions.

Solicitor reported that his partner had been at the State Convention and had attended a seminar pertaining to Police Departments.  A draft policy was handed out that was recommended to be a part of a Police Dept.’s SOP.  The draft was an Internal Affairs policy for complaints.  Solicitor will share this with Chief Hostetter.

Solicitor also asked permission to bring to the Board’s next meeting, Attorney Andrew Morrow, who is being introduced to Municipal law. Enck explained he would like to introduce him to the Board with the possibility of Andrew filling in if he were on vacation or unable to attend a meeting.  Board agreed. 

FINANCIAL CONSULTANT:

Bill Oyster was present to review the 2016 Audit report and 2017 first quarter statements. A Letter of Understanding for quarterly accounting services was reviewed and signed.

ACTION:  none

UNFINISHED BUSINESS: none

NEW BUSINESS:

2017 Paving projects discussed.  Texter Mountain Rd. – ½ mile x 19’ wide – 2 ½” of 19 mm.  Leibig said he is also interested in paving 1.6 miles of W. Texter Mission Rd. with 2” of 9.5 mm leveling course.  Should be separate projects.  Motion by Leibig to get information to prepare bids for Texter Mountain Rd. and W. Texter Mission Rd. to be opened July 12, 2017 at 7:15 P.M. Seconded by Hogeland.  All aye, motion carried.

1993 International dump truck was discussed. Motion by Leibig to advertise for bids to sell the 1993 dump truck to be opened at July 12, 2017 meeting at 7:15. Seconded by Hogeland.  All aye, motion carried.

Secretary will coordinate with the Chief to put it on Municibid & then an ad in the paper. Leibig also questioned what was to be done with our current Roller since we can’t get parts for it. Quotes for new roller from Stephenson Equipment  $33,921.60  (lease purchase) and Plasterer Equipment  $31,182 (finance loan thru Wells Fargo).  Motion by Hogeland to find out what you can from Plasterer and if a deal can’t be made go with the roller from Stephenson lease purchase. Seconded by Weidman.  All aye, motion carried.

BILLS/TREASURERS REPORT: Motion by Leibig to accept the Treasurers Report and pay the bills as money is available. Seconded by Weidman.   All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:41 P.M. Seconded by Weidman.   All aye, motion carried.