Minutes of March 6, 2017 – Rec Board

REPORT OF THE RECREATION BOARD

TO MILLCREEK SUPERVISORS

March 6, 2017

ATTENDANCE

Recreation Board Members present at the meeting – Justin Arndt, Anthony Gettle, Angie Holmes, Betty Patches

Guests – Bob Wright

Meeting called to order at 7:03 p.m. by Director Justin Arndt.

PUBLIC COMMENTS

No public comments presented.

OLD BUSINESS

February 2017 Minutes – Motion to approve by Anthony Gettle, seconded by Betty Patches. Approved by unanimous vote.

Correspondence – PA Recreation and Park Society membership information received. No interest to join group at current time.

Treasurer’s Report – Reports for general fund, summer and soccer accounts provided by Treasurer Betty Patches. Motion to approve reports by Anthony Gettle and seconded by Angie Holmes. Approved by unanimous vote.

2017 Rec Schedule – Approval received by Superintendent’s office to distribute Rec Schedule to Fort Zeller Elementary and ELCO IS. Awaiting approval from Teach-A-Tot Preschool. Copies made and sorted for approved schools by Angie Holmes. Copies will also be placed in common areas throughout the Newmanstown community.

Discussion of Personnel Assignments – The following positions still need filled: Summer Playground Coordinator(s) and Snack Bar Coordinator. Discussion of job descriptions, schedules and possible interest. Continue to advertise in community and online for all available positions.

Newmanstown Community Association – Inactivity of group discussed. Board decided that if no new activity or new chairperson identified for NCA by next Recreation Board meeting, a vote will be held at the next meeting to dissolve the Newmanstown Community Association.

Bylaws – Motion to approve Recreation Board Bylaws made by Angie Holmes, seconded by Anthony Gettle. Approved by unanimous vote. Director Justin Arndt to submit final copy of bylaws to Township Supervisors for approval.

Baseball Field/Pavilion Rental and Reservation Agreement – Discussion regarding current rental rates and implementation of security deposit for current rental year. Bob Wright to clarify current website information with Township Secretary.

2015 IRS Letter – Letter received regarding NCA tax status. Bob Wright to follow up with Libby Fiorini.

NEW BUSINESS

Boyer’s Food Market Charge Account – New procedure for store charge accounts. New ID cards received. Secretary to complete application for store charge account approval.

Women’s Recreation Softball – Motion made by Betty Patches to approve payment of $300 to sponsor Newmanstown Recreation Board women’s softball team, seconded by Anthony Gettle. This monies will be used to pay for team registration and umpire registration. Motion approved by unanimous vote.

A separate motion was made by Anthony Gettle, seconded by Betty Patches to buy trophies for the winners of the Newmanstown Recreation sponsored league if the players request trophies (maximum expense of $100).

Running Program Needs – Director Justin Arndt to request use of restroom facilities starting the week of March 27 for use by Running Series participants.

Next meeting to be held on Monday, April 3, 2017 at 7 p.m.

Motion to adjourn meeting by Angie Holmes, seconded by Anthony Gettle at 8:16 p.m.

Respectfully submitted by Angie Holmes, Secretary.