Minutes of March 10, 2014 – Recreation Board

REPORT OF THE RECREATION BOARD TO MILLCREEK SUPERVISORS

March 10, 2013 

Present at the meeting – Bob Wright, Maureen McGuire, Sherry Elliott, Ron Lutz, Heather Collins

      Guests – Dan Hogeland, Karen Krater, Libby Fiorini, Laura Fiorini

Meeting called to order at 7:05 p.m. by Director Bob Wright.

OLD BUSINESS

Newburg Ball Fields – This was addressed first as Karen Krater from Zoning spoke to the Rec Board re: field placement, funding options and directing patrons to proper parking spots in consideration of well head and safety zone.  $1000 from 2013 year grant funds to Township will be used ASAP to order a back stop kit for the field.  Bob will work with Ron to choose and order before March 31st.  Pricing is around $2000 total.  Bob will also contact Lebanon Valley College contact for input on proper installation.  JKC Landscaping has offered equipment use and labor time to install back stop.

Ron has fund solicitation letter ready to go; Karen will send him copies of the field diagram to accompany letter.  Karen informed Board that the County has a pool of sub division recreation funds available and the contact is Bob Sentz, Assistant Director at the Lebanon County Planning Commission.  Additional funds may be available from the PA Dept of Natural Resources.  Maureen will check online for info.  Karen will also look into former Building Committee Funds that were not used.  Plan is for back stop to be put up ASAP for use for EYB tee ball.  Bob/Ron will contact Karen when ready to put in back stop to ensure correct installation area.

            EYB made an $800 donation to the Rec Board general purpose funds.  Funds may be used to purchase soccer equipment, contribute to new back stop or in used in whichever way the Board deems best.

            Other potential fundraising for fields include cotton candy sales, brick pave way sales and quarter auction.  Board decided by unanimous vote to proceed first with brick sales to be offered at $50 personal and $100 business with options for larger sizes.

            Newmanstown Community Group’s 501C(3) is in pending status and same language can be used for donation letters.  Can check with Libby on exact wording as needed.

January Minutes – read by secretary and approved by board via unanimous voice vote.  No minutes for February as meeting was canceled due to inclement weather.

Treasurer’s Report – reviewed final 2013 soccer receipts.

Rec Board Bylaws – tabled until future meeting when update is available from Bob and Libby.

Website – tabled until future meeting when further tech details are available from Ken Hertzog.  In the interim Maureen has updated the Rec Board’s facebook page and is now able to create and invite people to Rec events.  Facebook status will also be posted at Rec Stand.

Calendar of Events – completed and sent to Dawn Hinckernell for mailing.  Additional copies distributed to Board members and guests.  Copies with facebook info to be printed and posted in local businesses by Maureen.

2014 Projects – cement ramp for pavilion and gaga pit for summer playground will be done first.  No further discussions needed until projects are in the works.

ELCO Youth Baseball Collaboration – will continue and be coordinated between Bob and Ron.  Potential end of baseball season tournament last 2 weekends in June.  May be opportunity for additional Rec food stand sales.

Grant Money – County grant of $1,000 will be used toward back stop purchase.  Lebanon Daily News grants were for advertising only and not applicable at this time.  Dan Hogeland will check on status of Township application for $3,100 county grant.  Nestle’s donation of  $5,000 will be used for recreation upkeep of fields etc.

 Promotional Signs – Ron spoke with Paul, owner of Town Market (formerly Len’s).  They are willing to donate money to Rec events and asked that we place support signs i.e. “this event made possible by donations from Town Market.”  Board also discussed putting a sign at Kountry Kraft corner sign.

NEW BUSINESS

Management of Rec Stand for 2014 – Libby would like to step down from this position.  Heather may possibly take over and will let Board know at next meeting.  Things to keep in mind are 8 weeks of boys baseball games, weekly women’s softball, pick up softball games and soccer season coverage.  Player parents will be required to help in the food stand as volunteer in lieu of fundraising.  Other workers need to be 9th grade or older.  Pay rate is $6.50 per hour.

Noel Hertzog Memorial Golf Tournament – Sign sponsorship of $50 approved by unanimous vote.  Individual Board members may participate in tournament.  Board may get a table for the dinner following; Bob will coordinate.

Summer Playground – Michelle will return as directot.  Zach plans to return and will know closer to end of his college semester.

Next meeting April 7, 2014 at 7 p.m.

Motion by S. Elliott, second by H. Collins to adjourn at 8:56pm.

Respectfully submitted by Maureen McGuire, Secretary.