Minutes of June 14, 2017 – Supervisors

MINUTES OF JUNE 14, 2017

The meeting was called to order at 7:00 P.M. by Chairman Donald R. Leibig commencing with the Pledge to the Flag.

Present:               Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Absent:               Lorie J. Kupp, Sec./Treas. (vacation)

PUBLIC COMMENTS: none

REPORTS OF ORGANIZATIONS:

Planning & Zoning Commission – Karen Krater present with report. Discussed the Newswanger plan.  Mr. Yourshaw, Yourshaw Engineering was in attendance.

Krater also discussed Eberly plan as documented in minutes.

Solicitor questioned Mr. Yourshaw concerning Act 38 of 2005 in regards to building permits being required in the Ag zone. This was discussed with Mr. Yourshaw in detail. Uniform Construction Code permits are exempt, but not zoning permits. Project was completed without required Zoning permit. The plan before the Board this evening is an as-built plan and they are now working with Lebanon Co. Planning Dept.  Supervisors Weidman & Leibig said they would not sign the plan due to the construction being completed without proper approval.  Fines discussed. Supervisor Hogeland reviewed and signed plans. Plans were taken by Mr. Yourshaw.

Newmanstown Water Authority – minutes were received.

GLRA – minutes received.

MINUTES:

Motion by Hogeland to approve the minutes as printed. Seconded by Weidman.  All aye, motion carried.

SOLICITOR:

Newmanstown Dollar General plans (proposed) – discussed Right to Know Law info. We could hand out proposed plans to public.

Recreation Board Proposed By-laws – nothing heard from Rec Board.

Truck Lease agreement – discussed the Local Government Unit Debt Act, and the requirements of needing a motion to purchase truck as documented in Lease Agreement. This lease paperwork does not fall under the Act. Useful life of the equipment being purchased must be greater than the length of the loan.  Motion by Hogeland to approve entering into the Master Installment purchase agreement with Mercedes-Benz Financial Services USA LLC for the purpose of purchasing the new Freightliner truck, and the cost not to exceed $148,672.81. And also that we authorize the appropriate township officials to sign the documents; Master Installment  Purchase Agreement, Exhibit A – Equipment Schedule No. 1; Exhibit 1– Description of Equipment ; Exhibit A-1 Installment Payment Schedule; Certificate of the Finance Director; Exhibit B – Final and Partial Acceptance Certificate; Exhibit D – Acceptance of Installment Payment Obligation; Insurance Coverage Requirements; Lease Payment Instructions; Certificate of Signature Authority; Bank Qualified Designation form; IRS form 8038-G; Excerpt of Board Minutes. Seconded by Weidman.  All aye, motion carried.  Documents signed.

ENGINEER: MS4

Jamie was a no show to meeting. Secretary to contact for progress and update, as well as attendance at July meeting.

ACTION:

Federal Surplus renewal application was discussed. Motion by Leibig to renew the Federal Surplus Property program. Seconded by Hogeland.  All aye, motion carried.

UNFINISHED BUSINESS:

Texter Mission Rd. paving/roller was discussed. – Motion by Leibig to only advertise for bids for the paving of Texter Mountain Rd. and hold off on W. Texter Mission Rd. at an estimated figure of $55,000. Seconded by Hogeland. All aye, motion carried.

Roller Motion by Leibig to purchase from Plasterer Equipment a new Bomag roller for a price of   $31,182.00 with Liquid Fuels funds.  Seconded by Hogeland.  All aye, motion carried.

Advertising the sale of the ’93 truck, roller & forks discussed.  Leibig stated that the Chief has everything ready.

NEW BUSINESS:

Request for Penn Dot written confirmation of driveway access to S. Millbach Rd. (SR2015) (Eberly/Batz

subdivision plan was reviewed & discussed. Motion by Leibig that we are aware of Eberly project. Seconded by Hogeland.  All aye, motion carried.

Request for Penn Dot written confirmation driveway resurfacing at 207 Reistville Rd. was reviewed & discussed.  Motion by Leibig that we are aware of Steven & Tina Sweigart resurfacing project. Seconded by Hogeland.  All aye, motion carried.

2017 County Aid $3892 was discussed. Motion by Leibig to apply for the $3892 county aid to be used for general maintenance of township roads. Seconded by Weidman.  All aye, motion carried. 

BILLS/TREASURERS REPORT:   Motion by Leibig to accept the Treasurers Report and pay the bills as money is available. Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:32 P.M. Seconded by Weidman.  All aye, motion carried.