Minutes of June 12, 2013

MINUTES OF JUNE 12, 2013

The meeting was called to order at 7:00 P.M. by Chairman Donald R. Leibig commencing with the Pledge to the Flag.

Present:           Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Rick Bolt, Engineer

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS:

Kerri Wasylenko  was present regarding the planning for  National Night Out.  Crime Watch is also requesting permission to plant a tree and place a plaque at the park in recognition of Noel Hertzog.  The Board agreed but suggested August is not the best time to plant it.

REPORTS OF ORGANIZATIONS:

Planning & Zoning Commission – Karen Krater present with report.  Irwin Ulrich plan was recommended for a positive review.  Plans were reviewed and signed.  Ulrich Request for Planning Waiver & Non-Building Declaration briefly discussed.

 

BID OPENING:  7:15                East Alumni Ave.

Pennsy Supply, Inc.                                         1) Unit Price:  $79.47                       Total Price:  $27,814.50

2) Unit Price:  $76.93                       Total Price:  $53,851.00

3) Unit Price:  $67.72                       Total Price:  $75,846.40 

 

Reading Materials, Inc.                                  1) Unit Price:  $96.90                       Total Price:  $33,810.00

2) Unit Price:  $84.20                       Total Price:  $58,940.00

3) Unit Price:  $74.30                       Total Price:  $83,216.00

Motion by Leibig to award the paving contract for Alumni Ave. to Pennsy Supply to put 19 mm binder course on it for a cost of  $75, 846.40  Seconded by Weidman.  All aye, motion carried.

 

Reports resumed……

Ulrich Request for Planning Waiver & Non-Building DeclarationMotion by Leibig to grant approval for the Request for Planning Waiver & Non-Building Declaration.  Seconded by Weidman.  All aye, motion carried.

Recreation Board – Bob Wright was present with April, May & June reports.

Newmanstown Water Authority  – minutes & Audit Report was received

Millcreek-Richland Joint Auth. – budget analysis, financial statements and Annual budget report were received.

Police Activity Report received.

GLRA Audit May & June reports were received.

MINUTES: 

Motion by Hogeland to approve the minutes as printed.  Seconded by Weidman.  All aye, motion carried.

New Zoning Map development – Leibig & Hogeland reported they attended a meeting with Julie Cheyney & Jamie George regarding the new map.  The meeting focused on the Flood Plain areas of the Township and the differences between the current mapping and FEMA’s new mapping.  We must let them know if we want to keep them the same or go with FEMA’s mapping.  After discussion Secretary instructed to call Cherie or Jamie to let them know to proceed with the FEMA mapping.

ENGINEER:

Wingert Private Street – Rick Bolt, Brad Grauel, OTM, llc & the Wingert’s were present to discuss the recent plan revision. Bolt recommended a new E & S plan must be approved by County Conservation since there have been changes since the last approval.  He also informed the Board that they should be provided a copy of the Wetlands Report from the Wingert’s.  Bob Sentz at LCPD stated he doesn’t believe a Land Development plan is warranted, however Bolt suggested some kind of recording or signature blocks on the plan be done.  Temporary Grading Easement from Mr. Shirk was also discussed.  Grauel asked the Board for conditional approval for the driveway.  Solicitor explained that they have two options:  1.  Construct driveway according to plan and the township engineer certifies its construction, the township can then approve the private street; or 2)  Obtain Engineer’s estimate of cost to construct driveway and the township holds financial security.   Board asked Solicitor for his recommendation regarding the Wingerts request for conditional approval.  Solicitor advised that the private street be built per the ordinance requirements before approval is given.     Request for waivers were discussed.  1) waiver of Section 2.3 Private Street right of way width relative to the existing driveway serving Wingert property leading from Cocalico Rd.;  2) waiver of Section 2.6B Driveway cartway width of 18’ at the entrance to Cocalico Rd.  Waiver is requested because this portion of the driveway is located on State Game lands and the Wingert’s rights to this portion of the driveway are limited to maintenance of the existing surface and not widening any portion of it.  Motion by Hogeland to grant the waiver for relief of providing the right of way road width of 50’ as required by Section 2.3 as it appears on the plan that has been presented to us tonight prepared by OTM the  last revision dated 6/10/13.  Weidman voiced concerns that nowhere in our Engineer’s recent letter does he recommend that the township grant the waiver, and he does not want to set any precedence for this type of waiver in the future. Bolt commented that after becoming involved in this project he was of the understanding that the Supervisors were already considering this, and that the main concern was to be able to provide emergency services.  He believes this plan can make that happen.  Seconded by Weidman.  All aye, motion carried.  Motion by Hogeland to grant waiver request as per the plans drawing relief from Section 2.6B to the extent as it appears on the plan that has been presented to us tonight prepared by OTM the  last revision dated 6/10/13.  Seconded by Leibig.  All aye, motion carried.

SOLICITOR:

Fort Zellers Rd. (Cardinal Run) storm water runoff – Hogeland drainage easement agreement.  Hogeland reported that he hasn’t moved on this yet with his family.

254 E. Main St. Municipal Lien – Solicitor reported that this property went back to bank ownership at the recent Sherriff’s Sale.

Police Collective Bargaining Agreement to be discussed. In Executive Session.

ACTION:  none

UNFINISHED BUSINESS:

Police car – quote for a 2014 Ford Utility Police Interceptor in the amount of $35,433.41 thru Co-stars was discussed. Motion by Weidman to purchase the 2014 Ford Utility Police Interceptor utilizing the Co-Stars contract through New Holland Ford at a price of $35,433.41.  Seconded by Hogeland.  All aye, motion carried.

Security Camera – Weidman recommended purchasing the ZMODO on-line.  Motion by Leibig to purchase a ZMODO 16 channel CCTV Security System for $500 from Amazon.  Seconded by Hogeland.  All aye, motion carried.  Secretary to contact the bank to inquire about purchasing a VISA card so they can purchase this on-line.

Insurance renewal – Secretary presented the Board with premium comparisons for Capital BC $4469.13; Health America $7390.32; Highmark BS $6635.55 per month.  Renewal with Capital BC occurred automatically June 1st .

NEW BUSINESS: 

Fire Co. Request to assist or participate at the following events was reviewed.  June to ? – Sunday Dinners; June 16th Car Show, Womelsdorf; July 10 – 13 Womelsdorf Carnival; Aug. 2013 Zion Lutheran Church peach festival; Sept. 2nd Labor Day Ride for Freedom; Sept. Car Show, Womelsdorf; Dec. 31st New Year’s Eve Fireworks, Womelsdorf. Motion by Hogeland to grant permission to the fire company & its auxiliaries to participate in those events.  Seconded by Weidman.  All aye, motion carried.

G.F. Bowman preventative maintenance agreement for the furnace and air conditioning unit was discussed.  $250 Motion by Leibig to enter into the agreement with GF Bowman for a maintenance agreement for $250.  Seconded by Weidman.  All aye, motion carried.

Request for tax refund –  for John & Sharon Levan, 11 S. Mt. Rd. in the amount of $21.72 was reviewed.  Motion by Leibig to refund $21.72 to John & Sharon Levan, 11 S. Mountain Rd. Seconded by Weidman.  All aye, motion carried.

Request for tax refund –  for Nestle Waters North America Inc.  in the amount of $797.78 was reviewed.  Motion by Hogeland to refund $797.78 to Nestles Water.  Seconded by Weidman.  All aye, motion carried.

Handicap parking sign request – 40 W. Main St. was discussed.  Secretary to contact resident via e-mail informing her the Board’s policy on this matter has not changed.

Line Painting quotes were reviewed.  A-1 Traffic Control Products – Bid #1 (double yellow lines) $24,220.85 Bid #2 (single yellow lines) $10,177.15; IRM – Bid #1 (double yellow lines) $27,096.00 –  Bid #2 (single yellow lines) $10,472.67.  Motion by Leibig to go with A-1 Traffic Control Products to paint our lines (Bid # 2the single yellow line).  Seconded by Weidman.  All aye, motion carried. 

Storage Shed – Leibig recommended looking into purchasing a new storage shed.  We have outgrown the current one, and it is not in very good shape.  Leibig to look into prices.

 

BILLS/TREASURERS REPORT:   Motion by Leibig to accept the Treasurers Report and pay the bills as money is available.  Seconded by Weidman.  All aye, motion carried.

Executive Session:  Leibig announced that when the meeting adjourns, they will be going into executive session to discuss the police collective bargaining agreement.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 9:26 P.M.  Seconded by Weidman.  All aye, motion carried.

WITNESS:

______________________                                                    ______________________

Lorie J. Kupp, Sec./Treas.                                                Donald R. Leibig, Chairman