Minutes of June 10, 2015 – Supervisors

MINUTES OF JUNE 10, 2015

The meeting was called to order at 7:00 P.M. by Chairman Donald R. Leibig commencing with the Pledge to the Flag.

Present:           Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Lorie J. Kupp, Sec./Treas.

 

PUBLIC COMMENTS:

Ivan Eric & Crystal Zeiset, 301 Cocalico Rd. – were present to review the agreement with the Township for removal of the existing trailer on their property when their new home is completed and the occupancy permit is issued.  Motion by Leibig to enter into the agreement for removal of the dwelling at 301 Cocalico Rd.  with Ivan & Crystal Zeiset.   Seconded by Weidman.  All aye, motion carried.

Randy Hartranft, 332 Stricklerstown Rd. was present to question if any conclusions had been come to from the concerns he expressed at the last meeting?  Hogeland stated that the matter was discussed and the employees have changed their work habits.  Leibig also stated that they believe that the chore they were doing was valid, and that it is now being done on his own time.

Maureen McGuire  – Rec Board was present regarding Summer playground for a certificate of Insurance for Womelsdorf Pool.  McGuire explained that the  Womelsdorf pool is requiring a certificate of insurance from the township to allow summer playground the use of their pool 2 afternoons a week.  Motion by Hogeland to ask our Insurance Co. for a Certificate of Insurance for the use of the Womelsdorf Pool for summer playground.  Seconded by Weidman.  All aye, motion carried.

REPORTS OF ORGANIZATIONS:

Recreation Board – Maureen McGuire  was present with April, May & June minutes.

Planning & Zoning Commission – minutes received.

Newmanstown Water Authority  – minutes & Audit Report was received

Millcreek-Richland Joint Auth. – budget analysis, financial statements and Annual budget report were received.

NVFC May report was received.

GLRA  minutes & audit report was received.

Police Activity Reports for May was received.

MINUTES: 

Motion by Hogeland to approve the minutes as printed.  Seconded by Weidman.  All aye, motion carried.

SOLICITOR:

New Child Protective Services law – Solicitor’s recent opinion letter regarding required clearances, and the Township’s responsibility was discussed.  Solicitor recommended that per the definition in the law of “direct contact” and “routine interaction with children” that the rec stand employees should also obtain their clearances.  McGuire will relay this to Bob Wright, and secretary will forward a copy of Solicitor’s opinion letter for their review.  Sports programs, as long as they continue to be run by other organizations, would be responsible to obtain the volunteer clearances for coaches and helpers as long as the township plays no part in selecting the volunteers.  Solicitor did however suggest obtaining a certification from the organizations stating that they understand and are in compliance with the Child Protective Services Law.

Minnnich Municipal Claim – Solicitor reported that payment has now been received for 85 N. Sheridan Rd.

Bomba  sewage system escrow account –  421 Cocalico Rd.  – Engineer’s correspondence regarding his recent inspection and review of maintenance agreement  as it pertains to the amount of escrow required was discussed.  Inspection – good condition, escrow amount recommended to be raised to $4,265 for amended agreement.  Solicitor stated that the Bomba’s can be released from responsibility when the new owners – Brian Lech & Kristi Watts enter into the agreement and provide the township with either a Letter of Credit or Escrow account.  Draft of amended agreement was presented to the Board for their review.  Motion by Hogeland to enter into agreement if the new owners agree and enter into it.  Seconded by Weidman.  All aye, motion carried.  Secretary to contact owners and get agreement to them for review and signatures.

Proposed zoning map changes – Solicitor reported that he was unable to work on this since the last meeting.

Draft parking fine ordinance – Solicitor reported that he and the Chief are still working on a new parking ticket.

Mr. & Mrs. Bennetch were present regarding the correspondence from Red Barn Consulting requesting a waiver from the Lebanon Co. Subdivision Ordinance requiring a preliminary plan prior to the submission of a final plan.  Solicitor explained that the Board does not have the authority to grant a waiver, but could send a letter to County Planning stating they had no objections to the waiver.  Secretary instructed to write a letter.

Executive Session:  Motion by Leibig to go into Executive Session at 8:20 P.M. to discuss a personnel matter.  Seconded by Hogeland.  All aye, motion carried.

Back in Session:  8:40 P.M.

ACTION:  none

UNFINISHED BUSINESS:

Request for a four-way stop sign at Alumni Ave. and Ash Rd. briefly discussed.  Secretary to put this issue on next month’s agenda.

NEW BUSINESS: 

Fire Company request to participate – 6/13/15 Schoeneck Days; 6/20/15 Lebanon Co. Fireman’s Convention parade.  Motion by Leibig to give permission to the Fire Company and its auxiliaries to attend those two functions.  Seconded by Hogeland.  All aye, motion carried.

GF Bowman preventative maintenance agreement $240 was reviewed.  Motion by Leibig  to go with the GF Bowman preventative maintenance contract for $240.  Seconded by Weidman.  All aye, motion carried.

Selling Police Chevy Impala was discussed.

Line painting  for 2015 was discussed.

BILLS/TREASURERS REPORT:   Motion by Leibig to accept the Treasurers Report and pay the bills as money is available.  Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:55 P.M.  Seconded by Weidman.  All aye, motion carried.