Minutes of Jan. 7, 2019 – Supervisors

Organization and Regular Meeting

January 7, 2019

The meeting was called to order at 7:00 P.M. by 2018 Chairman, Donald R. Leibig commencing with the Pledge to the Flag.

Present:           Donald R. Leibig

Dan K. Hogeland

Eric Weidman

John D. Enck, Solicitor

Lorie J. Kupp

Donald R. Leibig opened the floor for nominations for temporary Chairman.  Motion by Hogeland to nominate Eric Weidman for temporary Chairman.  Seconded Leibig.  There being no further nominations, nominations were closed.  All aye, motion carried.

Chairman 2019

Motion by Weidman to nominate Donald R. Leibig as Chairman for 2019.  Seconded by Hogeland.  All aye, motion carried.

 Vice Chairman

Motion by Weidman to nominate Dan Hogeland as Vice Chairman for 2019.  Seconded by Leibig. All aye, motion carried.

Secretary Treasurer

Motion by Hogeland to appoint Lorie Kupp as Secretary Treasurer for 2019.  Seconded by Weidman.  All aye, motion carried.

 Solicitor

Motion by Leibig to retain the firm of Spitler, Kilgore & Enck P.C., John Enck as the Township Solicitor.  Seconded by Weidman.  All aye, motion carried.

Roadmaster

Motion by Weidman to appoint Donald Leibig as Roadmaster.  Seconded by Hogeland. All aye, motion carried. 

Police Dept. Administrator

Motion by Hogeland to nominate Eric Weidman as Police Administrator.  Seconded by Leibig.  All aye, motion carried.  

Police Chief

Motion by Weidman to nominate Brian Hostetter as Police Chief.  Seconded by Hogeland.  All aye, motion carried.

Recreation Administrator

Motion by Leibig to nominate Dan Hogeland as Recreation Administrator. Seconded by Weidman. All aye, motion carried.   

Financial Consultant

Motion by Leibig to retain the CPA firm of Garcia, Garman, & Shea P.C. as the Townships Financial Consultant for 2019.  Seconded by Weidman.  All aye, motion carried.

Township Engineer

Motion by Leibig to retain Rick Bolt of Bolt Engineering as the Township engineers.  Seconded by Hogeland.  All aye, motion carried.

Vacancy Board

Motion by Weidman to nominate Ronald Weidman, Jr.  to serve as the Vacancy Board appointee.  Seconded by Hogeland.  All aye, motion carried.

Depository

Motion by Leibig to retain Fulton Bank and PLGIT as the depositories of Township funds.  Seconded by Weidman.  All aye, motion carried.

Equipment Rental

Fees were discussed.  Motion by Leibig to keep the equipment rental rates as posted. Seconded by Weidman.  All aye, motion carried.

Insurance Carrier

Motion by Leibig to retain HA Thomson as the insurance carrier.  Seconded by Hogeland.  All aye, motion carried.

State Convention

Attendance was discussed.  Motion by Leibig that whoever wants to attend may do so.  Seconded by Weidman.  All aye, motion carried.

Recreation Field Rent

Motion by Weidman to keep the rental rates for 2019 the same as 2018.  Seconded by Hogeland.  All aye, motion carried.

Office Hours

Motion by Leibig to keep the office hours at 7:30 A.M. to 3:30 P.M.  Seconded by Weidman.  All aye, motion carried.

Mileage

Motion by Hogeland to pay mileage according to the standard set by the IRS rate of ($ .58).  Seconded by Weidman.  All aye, motion carried.

Planning Commission

Motion by Hogeland to reappoint Karen Krater and Donald Leibig to another four-year term.  Seconded by Weidman.  All aye, motion carried.

Newmanstown Water Authority

Motion by Leibig to reappoint John Kantner, William Zimmerman and Leonard Ontkos to five-year terms.  Seconded by Weidman.  All aye, motion carried

Recreation Board

Motion by Hogeland to reappoint Betty Patches to another five-year term.  Seconded by Weidman.  All aye, motion carried.

Zoning Hearing Board

Motion by Leibig to re-appoint Scott Sweigart to another three-year term on the Zoning Hearing Board.  Seconded by Hogeland.  All aye, motion carried.

Millcreek-Richland Joint Authority

Motion by Weidman to appoint Lucas Blakeslee to a five-year term.  Seconded by Leibig.  All aye, motion carried.

Lebanon County EIT Tax Collection Committee Delegate & Alternate

Motion by Leibig to appoint Dean Moyer as the delegate to the Lebanon County EIT Tax Collection Committee.  Seconded by Weidman.  All aye, motion carried.

 

Recommendation to Auditors

2019 Budgeted rates: – per budget – Donald Leibig, working roadmaster $25.00 per hr. Jan. 1st,  …. CDL $15 per hour.    Motion by Hogeland to recommend to the Auditors that they set the working supervisors pay rates per the budget, $25 an hr.  for Donald Leibig and $15 per hr. CDL.  Seconded by Weidman.  All aye, motion carried.

Employee Pay Rates Police per contract – Chief $35.92, Sergeant $32.32; Sec./Treas. $24.00; Road Crew $19.50 & $17.00 per hr., mechanic $$22.00/$22.50; part time CDL snow plowing $17, non-CDL $11.25, Plowing Mountain incentive $1.50 per hr., PT laborer $13.00, PT CDL $15.00, Recreation $9.75, field maintenance $11; mowing $11; Part time police: flexible rate per Chief of Police up to yearly budgeted amount of $16,120.00.  Motion by Leibig to establish the employees pay rates for 2019 as outlined in the budget.  Seconded Hogeland.  All aye, motion carried.

Employee Benefit Plan

Motion by Leibig to go with the updated Employee Benefit package Plan for 2019 which pertains mostly to bereavement, medical, pension and so on. Seconded by Weidman.  All aye, motion carried.

Adjournment (Organizational)

Motion by Hogeland to adjourn the organizational part of meeting at 7:17 PM.  Seconded by Weidman.  All aye, motion carried.

The regular business meeting was opened at 7:18 PM. 

PUBLIC COMMENTS:  none

REPORTS OF ORGANIZATIONS:

Planning Commission minutes were received.

Police Activity report – 2018 Annual Report and Jan. activity report received.

Greater Lebanon Refuse Auth. – minutes received.

MINUTESMotion by Hogeland to approve the minutes as printed.  Seconded by Weidman. All aye, motion carried.  

SOLICITOR:

Zoning Hearing Board – 807 Weavertown Rd., Rissler–  Solicitor  announced that an Executive Session was held with the Board Dec. 28th to further discuss the Rissler ZHB matter, as well as his attendance at the recent Planning Commission meeting. Solicitor reported he has meetings scheduled later this week with the surrounding landowners to determine possible special conditions that should be recommended to the ZHB should they grant the variance, and another Executive Session may need to be scheduled.

Eagles Peak sewage module –  Solicitor reported he has spoken to Rick Bolt regarding the current agreement with Eagles Peak, and the evaluation for the $7,000 Letter of Credit the township currently has. Solicitor is trying to find the costs for the system when it was originally installed, as well as the cost of the proposed project.  Solicitor will keep the Board informed.

ACTION:

Resolution 1-7-2019 Appointing Garcia, Garman, & Shea, PC to replace the elected auditors was presented to the Board for their consideration.  Motion by Leibig to adopt Resolution #1-7-19 appointing the certified public accounting firm of Garcia, Garman, & Shea, PC to replace the elected auditors of Millcreek Township.  Seconded by Weidman.  All aye, motion carried.  Letter of Understanding reviewed and signed.

 

Resolution #1-7-19 A Waiving the Police Contribution for the year 2019 to their retirement plan was presented to the Board for their consideration.  Motion by Hogeland to adopt Resolution #1-7-19 A.  Seconded by Weidman.  All aye, motion carried.

Resolution #1-7-19 B Setting the Non-uniformed pension Contribution rate for the year 2019 was

presented to the Board for their consideration.  Motion by Weidman to adopt Resolution #1-7-19 B. 

Seconded by Hogeland.  All aye, motion carried.

 Resolution #1-7-2019 C  – a resolution pertaining to the 457(b)  Pension plan adopting employer matching Contributions was presented to the Board for their consideration. Motion by Leibig to adopt Resolution #1-7-2019 C pertaining to the Township’s matching contribution of 3% for employees participating in  the 457 (b) plan.  Seconded by Weidman.  All aye, motion carried.

UNFINISHED BUSINESS: 

Recommendation from Lebanon Co. Planning Dept. to require Zoning permit for fences in response to the violation at 256 E. Main St. was discussed.  Motion by Hogeland to inform the Lebanon County Planning Dept. to begin requiring zoning permits for fences.  Seconded by Weidman.  All aye, motion carried.

NEW BUSINESS:

Request for appointment of Special Fire Police – Todd Muiznieks was reviewedMotion by Hogeland to appoint Todd Muiznieks as a special fire police.  Seconded by Weidman.  All aye, motion carried.

Tomlinson Bomberger proposal for services was reviewed, and tabled till the next meeting.

Snow plowing –   Motion by Hogeland to re-hire Art Wealand for part time snow plowing on the mountain at the rate of pay he was receiving when he retired.  Seconded by Weidman.  All aye, motion carried.  Rate of pay will be discussed should he work part time this spring and summer.

BILLS/TREASURERS REPORT:   Motion by Leibig to accept the Treasurers Report and pay the bills as money is available.  Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:00 P.M.  Seconded by Weidman.   All aye, motion carried.