Minutes of Jan. 4, 2016 – Supervisors

 

ORGANIZATION & REGULAR MEETING

       January 4, 2016

 

The meeting was called to order at 7:00 P.M. by 2015 Chairman, Donald R. Leibig commencing with the Pledge to the Flag.

 

Present:           Donald R. Leibig

Dan K. Hogeland

Eric Weidman

Lorie J. Kupp

 

Donald R. Leibig opened the floor for nominations for temporary Chairman. Motion by Hogeland to nominate Eric Weidman for temporary Chairman. Seconded by Weidman.  There being no further nominations, nominations were closed. All aye, motion carried.

 

Chairman 2016

Motion by Hogeland to nominate Donald R. Leibig as Chairman for 2016. Seconded by Weidman.  All aye, motion carried.

 

Vice Chairman

Motion by Weidman to nominate Dan Hogeland as Vice Chairman for 2016. Seconded by Leibig. All aye, motion carried.

 

Secretary Treasurer

Motion by Hogeland to appoint Lorie Kupp as Secretary Treasurer for 2016. Seconded by Weidman.  All aye, motion carried.

 

Solicitor

Motion by Leibig to retain the firm of Spitler, Kilgore & Enck P.C., John Enck as the Township Solicitor. Seconded by Hogeland.  All aye, motion carried.

Roadmaster

Motion by Weidman to appoint Donald Leibig as Roadmaster. Seconded by Hogeland. All aye, motion carried. 

Police Dept. Administrator

Motion by Hogeland to nominate Eric Weidman as Police Administrator. Seconded by Leibig.  All aye, motion carried.

Police Chief

Motion by Weidman to nominate Brian Hostetter as Police Chief. Seconded by Hogeland.  All aye, motion carried.

 

Recreation Administrator

Motion by Leibig to nominate Dan Hogeland as Recreation Administrator. Seconded by Weidman. All aye, motion carried.

 

Financial Consultant

Motion by Leibig to retain the CPA firm of Garcia, Garman, & Shea P.C. as the Townships Financial Consultant for 2016. Seconded by Weidman.  All aye, motion carried.

 

Township Engineer

Motion by Leibig to retain Rick Bolt of Bolt Engineering & Jim Mohn of Motley Associates, Inc. as the Township engineers.  Seconded by Weidman.  All aye, motion carried.

 

Vacancy Board

Motion by Hogeland to nominate Ronald Weidman, Jr. to serve as the Vacancy Board appointee.  Seconded by Weidman.  All aye, motion carried.

 

Depository

Motion by Leibig to retain Fulton Bank and PLGIT as the depositories of Township funds. Seconded by Hogeland.  All aye, motion carried.

Equipment Rental

Fees were discussed. Hogeland suggested raising the rates for the riding mowers since a lot of wear and tear is put on them mowing property violations. Motion by Leibig to set the equipment rental rate for the riding tractors at $125 per hour plus operator, keeping the other rates for 2016 the same as 2015. Seconded by Weidman.  All aye, motion carried.

 

Insurance Carrier

Motion by Hogeland to retain HA Thomson as the insurance carrier. Seconded by Weidman.  All aye, motion carried.

 

State Convention

Attendance was discussed. No one attending this year.

 

Recreation Field Rent

Motion by Leibig to keep the rental rates for 2016 the same as 2015. Seconded by Weidman.  All aye, motion carried.

Office Hours

Motion by Leibig to keep the office hours at 7:30 A.M. to 3:30 P.M.  Seconded by Hogeland.  All aye, motion carried.

Mileage

 

Motion by Leibig to pay mileage according to the standard set by the IRS rate of ($ .54). Seconded by Weidman. All aye, motion carried.

 

Recreation Board

Motion by Hogeland to reappoint Maureen McGuire to another five-year term. Seconded by Weidman.  All aye, motion carried.  Recreation Board will advise when they know of someone interested in serving to fill  the current vacancy.

 

Zoning Hearing Board

Motion by Leibig to re-appoint Scott Sweigart to another three-year term on the Zoning Hearing Board, and to appoint Bob Hogeland to fill Mike Bellman’s unexpired term. Seconded by Weidman.  All aye, motion carried.

 

Lebanon County EIT Tax Collection Committee Delegate & Alternate

Motion by Leibig to appoint Dean Moyer as the delegate and Gail Shiner as the alternate to the Lebanon County EIT Tax Collection Committee.  Seconded by Hogeland.  All aye, motion carried.

 

Recommendation to Auditors

2016 Budgeted rates: – per budget – Donald Leibig, working roadmaster $22.57 per hr. Jan. 1st ,  …. CDL $15 per hour, Non-CDL $10.25 per hour.   Motion by Hogeland to recommend to the Auditors that they set the working supervisors pay rates as listed. Seconded by Weidman.  All aye, motion carried.

Employee Pay Rates Police per contract – Chief $33.16, Sergeant $29.65; Sec./Treas. $21.54; Road Crew $22.33 & $17.12 per hr., part time CDL $15, non-CDL $10.25, laborer $13; Recreation $9.75, field maintenance $10.75; mowing $10.75; Part time police $15.50 Motion by Leibig to establish the employees pay rates for 2015 as stipulated in the budget. Seconded Hogeland.  All aye, motion carried.

 

Employee Benefit Plan

Was discussed in reference to an amendment to the wording in the unused sick pay paragraph – If employee chooses to accumulate the hours, upon separation or retirement he or she will be paid at a rate of $35 per day. Motion by Hogeland to keep the Employee Benefit Plan for 2016 the same as 2015 with the addition of the amendment as discussed above in the Sick leave section. Seconded by Weidman.  All aye, motion carried.

 

Adjournment (Organizational)

Motion by Hogeland to adjourn the organizational part of meeting and go onto the regular business meeting at 7:25 PM. Seconded by Weidman.  All aye, motion carried.

PUBLIC COMMENTS:  none

REPORTS OF ORGANIZATIONS: none

 

MINUTES: Motion by Hogeland to approve the minutes as printed. Seconded by Weidman. All aye, motion carried.  

 

ACTION:

Resolution 1-4-2016 Appointing Garcia, Garman, & Shea, PC to replace the elected auditors was presented to the Board for their consideration. Motion by Leibig to adopt Resolution #1-4-2016 appointing the certified public accounting firm of Garcia, Garman, & Shea, PC to replace the elected auditors of Millcreek Township. Seconded by Weidman.  All aye, motion carried. 

 

Resolution #1-4-16 A Waiving the Police Contribution for the year 2016 to their retirement plan was presented to the Board for their consideration. Motion by Leibig to adopt Resolution #1-4-16 A. Seconded by  Hogeland. All aye, motion carried.

UNFINISHED BUSINESS:  none

 

NEW BUSINESS: none

BILLS/TREASURERS REPORT:   Motion by Leibig to accept the Treasurers Report and pay the bills as money is available. Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 7:30 P.M. Seconded by Weidman.   All aye, motion carried.