Minutes of Jan. 3, 2017

Organization and Regular Meeting

January 3, 2017

The meeting was called to order at 7:00 P.M. by 2016 Chairman, Donald R. Leibig commencing with the Pledge to the Flag.

Present:           Donald R. Leibig

Dan K. Hogeland

Eric Weidman

Lorie J. Kupp

Donald R. Leibig opened the floor for nominations for temporary Chairman. Motion by Hogeland to nominate Eric Weidman for temporary Chairman. Seconded Leibig.  There being no further nominations, nominations were closed. All aye, motion carried.

Chairman 2017

Motion by Weidman to nominate Donald R. Leibig as Chairman for 2017. Seconded by Leibig.  All aye, motion carried.

Vice Chairman

Motion by Weidman to nominate Dan Hogeland as Vice Chairman for 2017. Seconded by Leibig. All aye, motion carried.

Secretary Treasurer

Motion by Hogeland to appoint Lorie Kupp as Secretary Treasurer for 2017. Seconded by Weidman.  All aye, motion carried.

Solicitor

Motion by Leibig to retain the firm of Spitler, Kilgore & Enck P.C., John Enck as the Township Solicitor. Seconded by Weidman.  All aye, motion carried.

Roadmaster

Motion by Weidman to appoint Donald Leibig as Roadmaster. Seconded by Hogeland. All aye, motion carried. 

Police Dept. Administrator

Motion by Leibig to nominate Eric Weidman as Police Administrator. Seconded by Hogeland.  All aye, motion carried.

Police Chief

Motion by Weidman to nominate Brian Hostetter as Police Chief. Seconded by Hogeland.  All aye, motion carried. 

Recreation Administrator

Motion by Weidman to nominate Dan Hogeland as Recreation Administrator. Seconded by Leibig. All aye, motion carried.

Financial Consultant

Motion by Hogeland to retain the CPA firm of Garcia, Garman, & Shea P.C. as the Townships Financial Consultant for 2017. Seconded by Weidman.  All aye, motion carried.

Township Engineer

Motion by Leibig to retain Rick Bolt of Bolt Engineering & Jim Mohn of Motley Associates, Inc. as the Township engineers.  Seconded by Weidman.  All aye, motion carried.

Vacancy Board

Motion by Weidman to nominate Ronald Weidman, Jr. to serve as the Vacancy Board appointee.  Seconded by Hogeland.  All aye, motion carried.

Depository

Motion by Leibig to retain Fulton Bank and PLGIT as the depositories of Township funds. Seconded by Weidman.  All aye, motion carried.

Equipment Rental

Fees were discussed. Motion by Leibig to set the equipment rental rate for the riding tractors at $150 per hour plus operator, keeping the other rates for 2017 the same as 2016. Seconded by Weidman. All aye, motion carried.

Insurance Carrier

Motion by Leibig to retain HA Thomson as the insurance carrier. Seconded by Hogeland.  All aye, motion carried.

State Convention

Attendance was discussed. No one attending this year.

Recreation Field Rent

Motion by Weidman to keep the rental rates for 2017 the same as 2016. Seconded by Hogeland.  All aye, motion carried.

Office Hours

Motion by Leibig to keep the office hours at 7:30 A.M. to 3:30 P.M. Seconded by Weidman.  All aye, motion carried.

Mileage

Motion by Leibig to pay mileage according to the standard set by the IRS rate of ($ .535). Seconded by Hogeland. All aye, motion carried. 

Planning Commission

Motion by Leibig to reappoint Rich Brandt to another four-year term. Seconded by Weidman.  All aye, motion carried.

Newmanstown Water Authority

Motion by Leibig to reappoint Charles Duffy to another five-year term. Seconded by Hogeland.  All aye, motion carried

Zoning Hearing Board

Motion by Leibig to re-appoint Robert Beisel to another three-year term on the Zoning Hearing Board. Seconded by Weidman.  All aye, motion carried.

Lebanon County EIT Tax Collection Committee Delegate & Alternate

Motion by Leibig to appoint Dean Moyer as the delegate to the Lebanon County EIT Tax Collection Committee.  Seconded by Weidman.  All aye, motion carried.

Recommendation to Auditors

2017 Budgeted rates: – per budget – Donald Leibig, working roadmaster $23.25 per hr. Jan. 1st ,  …. CDL $15 per hour, Non-CDL $10.25 per hour.   Motion by Leibig to recommend to the Auditors that they set the working supervisors pay rates as listed. Seconded by Weidman.  All aye, motion carried.

Employee Pay Rates Police per contract – Chief $34.15, Sergeant $30.54; Sec./Treas. $22.19; Road Crew $23.00 & $17.64 per hr., part time CDL $15, non-CDL $10.50, laborer $13; Recreation $9.75, field maintenance $10.75; mowing $10.75; Part time police $15.50. Motion by Leibig to establish the employees pay rates for 2017 as stipulated in the budget. Seconded Hogeland.  All aye, motion carried.

Employee Benefit Plan

Motion by Hogeland to keep the Employee Benefit Plan for 2017 the same as 2016. Seconded by Weidman. All aye, motion carried.

Adjournment (Organizational)

Leibig adjourned the organizational part of meeting to go onto the regular business meeting at 7:16 PM.

PUBLIC COMMENTS:  none

REPORTS OF ORGANIZATIONS:

Police Activity report received.

MINUTES: Motion by Hogeland to approve the minutes as printed. Seconded by Weidman. All aye, motion carried.  

ACTION:

Resolution 1-3-2017 Appointing Garcia, Garman, & Shea, PC to replace the elected auditors was presented to the Board for their consideration. Motion by Leibig to adopt Resolution #1-3-2017 appointing the certified public accounting firm of Garcia, Garman, & Shea, PC to replace the elected auditors of Millcreek Township. Seconded by Hogeland.  All aye, motion carried.

“Letter of Understanding” signed.

Resolution #1-3-17 A Waiving the Police Contribution for the year 2017 to their retirement plan waspresented to the Board for their consideration. Motion by Leibig to adopt Resolution #1-3-17 A. Seconded by Weidman. All aye, motion carried.

Resolution #1-3-17B Setting the Non-uniformed pension Contribution rate for the year 2017 waspresented to the Board for their consideration. Motion by Leibig to adopt Resolution #1-3-17 B.  Seconded by Hogeland. All aye, motion carried.

UNFINISHED BUSINESS:

2017 Per Capita bills – Secretary reported that MultiGraphic forms will print the bills for us this year – cost 12₵ per bill if Jackson Township also has theirs printed with them. MultiGraphic’s rep hasn’t heard back from them as yet.

LED Street Lighting project – updated.

NEW BUSINESS:

 CM High proposal for traffic light maintenance for 2017 was reviewed. ($415) Motion by Leibig to retain CM High for the traffic light maintenance for $415. Seconded by Weidman.  All aye, motion carried.

BILLS/TREASURERS REPORT:   Motion by Leibig to accept the Treasurers Report and pay the bills as money is available. Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 7:30 P.M. Seconded by Weidman.   All aye, motion carried.