Minutes of Jan. 2, 2018 – Supervisors

Organization and Regular Meeting

January 2, 2018

The meeting was called to order at 7:00 P.M. by 2017 Chairman, Donald R. Leibig commencing with the Pledge to the Flag.

Present:           Donald R. Leibig

Dan K. Hogeland

Eric Weidman

John D. Enck, Solicitor

Lorie J. Kupp

Donald R. Leibig opened the floor for nominations for temporary Chairman.  Motion by Hogeland to nominate Eric Weidman for temporary Chairman.  Seconded Leibig.  There being no further nominations, nominations were closed.  All aye, motion carried.

Chairman 2018

Motion by Weidman to nominate Donald R. Leibig as Chairman for 2018.  Seconded by Hogeland.  All aye, motion carried.

Vice Chairman

Motion by Weidman to nominate Dan Hogeland as Vice Chairman for 2018.  Seconded by Leibig. All aye, motion carried.

Secretary Treasurer

Motion by Hogeland to appoint Lorie Kupp as Secretary Treasurer for 2018.  Seconded by Weidman.  All aye, motion carried.

Solicitor

Motion by Leibig to retain the firm of Spitler, Kilgore & Enck P.C., John Enck as the Township Solicitor.  Seconded by Weidman.  All aye, motion carried.

Roadmaster

Motion by Weidman to appoint Donald Leibig as Roadmaster.  Seconded by Hogeland. All aye, motion carried. 

Police Dept. Administrator

Motion by Hogeland to nominate Eric Weidman as Police Administrator.  Seconded by Leibig.  All aye, motion carried.  

Police Chief

Motion by Weidman to nominate Brian Hostetter as Police Chief.  Seconded by Hogeland.  All aye, motion carried.

Recreation Administrator

Motion by Weidman to nominate Dan Hogeland as Recreation Administrator. Seconded by Leibig. All aye, motion carried. 

Financial Consultant

Motion by Leibig to retain the CPA firm of Garcia, Garman, & Shea P.C. as the Townships Financial Consultant for 2018.  Seconded by Weidman.  All aye, motion carried.

Township Engineer

Motion by Leibig to retain Rick Bolt of Bolt Engineering & Jim Mohn of Motley Associates, Inc. as the Township engineers.  Seconded by Hogeland.  All aye, motion carried.

 Vacancy Board

Motion by Weidman to nominate Ronald Weidman, Jr.  to serve as the Vacancy Board appointee.  Seconded by Hogeland.  All aye, motion carried.

Depository

Motion by Leibig to retain Fulton Bank and PLGIT as the depositories of Township funds.  Seconded by Weidman.  All aye, motion carried.

Equipment Rental

Fees were discussed.  Motion by Weidman to keep the equipment rental rates as posted. Seconded by Hogeland.  All aye, motion carried.

Insurance Carrier

Motion by Hogeland to retain HA Thomson as the insurance carrier.  Seconded by Weidman.  All aye, motion carried.

State Convention

Attendance was discussed.  No one attending this year. 

Recreation Field Rent

Motion by Hogeland to keep the rental rates for 2018 the same as 2017.  Seconded by Weidman.  All aye, motion carried.

Office Hours

Motion by Leibig to keep the office hours at 7:30 A.M. to 3:30 P.M.  Seconded by Weidman.  All aye, motion carried. 

Mileage

Motion by Leibig to pay mileage according to the standard set by the IRS rate of ($ .545).  Seconded by Weidman.  All aye, motion carried.

Planning Commission

Motion by Leibig to reappoint Craig Thompson to another four-year term.  Seconded by Weidman.  All aye, motion carried.

Newmanstown Water Authority

Motion by Hogeland to reappoint Scott Sweigart and Steve Hickernell to five-year terms.  Seconded by Weidman.  All aye, motion carried

Recreation Board

Motion by Weidman to reappoint Justin Arndt to another five-year term.  Seconded by Hogeland.  All aye, motion carried.

Zoning Hearing Board

Motion by Hogeland to re-appoint Robert Hogeland to another three-year term on the Zoning Hearing Board.  Seconded by Weidman.  All aye, motion carried. 

Millcreek-Richland Joint Authority

Motion by Leibig to appoint Hubert Risser to a five-year term.  Seconded by Hogeland.  All aye, motion carried.

Lebanon County EIT Tax Collection Committee Delegate & Alternate

Motion by Leibig to appoint Dean Moyer as the delegate to the Lebanon County EIT Tax Collection Committee.  Seconded by Weidman.  All aye, motion carried.

Recommendation to Auditors

2018 Budgeted rates: – per budget – Donald Leibig, working roadmaster $23.95 per hr. Jan. 1st,  …. CDL $15 per hour. Motion by Leibig to recommend to the Auditors that they set the working supervisors pay rates as listed.  Seconded by Hogeland.  All aye, motion carried.  

Employee Pay Rates Police per contract – Chief $35.17, Sergeant $31.46; Sec./Treas. $22.86; Road Crew $23.69 & $18.17 per hr., part time CDL snow plowing $16, non-CDL $10.75, laborer $13, full time CDL $15; Recreation $9.75, field maintenance $11; mowing $11; Part time police $15.50.  Motion by Weidman to establish the employees pay rates for 2018 as outlined in the budget.  Seconded Hogeland.  All aye, motion carried.

Employee Benefit Plan

Motion by Leibig to keep the Employee Benefit Plan for 2018 the same as 2017. Seconded by Weidman.  All aye, motion carried.

Adjournment (Organizational)

Motion by Hogeland to adjourn the organizational part of meeting at 7:17 PM.  Seconded by Weidman.  All aye, motion carried.

The regular business meeting was opened at 7:18 PM. 

PUBLIC COMMENTS:  

Dave Dennis, Nestles Water North America Inc. was present to present the Board with the annual $5,000 donation check as part of their “Good Neighbor Program” to enhance the township’s recreation programs.  Secretary instructed to send a thank you letter.

REPORTS OF ORGANIZATIONS:

Police Activity report received.

Greater Lebanon Refuse Auth. – minutes received.

MINUTESMotion by Hogeland to approve the minutes as printed.  Seconded by Weidman. All aye, motion carried.    

SOLICITOR:

3-5 Locust St. correspondence from the Tax Claim Bureau regarding the Repository Sale was discussed and explained.

Police Policies & Procedures – Chief Hostetter was present to explain that over the last few years the Department has been working on updating the policies with suggestions from the Insurance Co. and requested that perhaps the Solicitor should review them prior to the Board taking action.  Solicitor was given a hard copy and disk for his review.

Solicitor also recommended the updating of the Township’s Comprehensive Plan.  Ordinance codification was also discussed.

ACTION:

Resolution 1-2-2018 Appointing Garcia, Garman, & Shea, PC to replace the elected auditors was presented to the Board for their consideration.  Motion by Leibig to adopt Resolution #1-2-2018 appointing the certified public accounting firm of Garcia, Garman, & Shea, PC to replace the elected auditors of Millcreek Township.  Seconded by Weidman.  All aye, motion carried.

Resolution #1-2-18 A Waiving the Police Contribution for the year 2018 to their retirement plan was presented to the Board for their consideration.  Motion by Hogeland to adopt Resolution #1-2-18 A.  Seconded by Leibig.  All aye, motion carried.

Resolution #1-2-18B Setting the Non-uniformed pension Contribution rate for the year 2018 was presented to the Board for their consideration.  Motion by Leibig to adopt Resolution #1-2-18 B.  Seconded by Weidman.  All aye, motion carried.

UNFINISHED BUSINESS: 

NEW BUSINESS:

ELCO Youth Baseball e-mail regarding request for use of the fields in 2018 was reviewed.  Hogeland will discuss this with the recreation board before the next meeting.

BILLS/TREASURERS REPORT:   Motion by Leibig to accept the Treasurers Report and pay the bills as money is available.  Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 7:52 P.M.  Seconded by Weidman.   All aye, motion carried.