MINUTES OF DECEMBER 14, 2016 – Supervisors

         MINUTES OF DECEMBER 14, 2016

The meeting was called to order at 7:00 P.M. by Chairman, Donald R. Leibig commencing with the Pledge to the Flag.

Present:           Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENT:

Andre & Lyobov Yakunin, 102 Sweetwater Ln. was present to question why they are paying for a street light on Edgemont Ln. that isn’t connected yet? Leibig said he would look into it and call them.  They also questioned assessment of the property.  Board told them they would have to contact the Assessment office at the courthouse with their questions.

REPORTS OF ORGANIZATIONS:

Recreation Board minutes were received.

Planning & Zoning Commission minutes were received.

Millcreek – Richland Joint Authority financial statements & budget analysis were received.

Newmanstown Water Authority – minutes were received.

GLRA – Nov. & Dec. minutes were received.       

Police Activity report was received.

MINUTES:  Motion by Hogeland to accept the minutes as printed. Seconded by Weidman.  All aye, motion carried.

SOLICITOR:

Solicitor reported that the Zoning ordinance books have been completed.  Secretary copied and distributed.

Snow emergency routes in Newburg Village were discussed regarding signage requirements. Tabled until costs of signs can be determined.

Stray Cats matter was tabled.

Newburg street light Agreement was presented to the Board for Phase 3 Section 9, the addition of 4 new lights on Eagleview Dr. Motion by Hogeland to enter into agreement with the Shirk’s for the four new street lights on Eagleview Dr. Phase 3 Section 9. Seconded by Weidman.  All aye, motion carried.

ACTION:

Secretary presented the proposed budget for 2017 to the Board for their final consideration.  Motion by Leibig to adopt Resolution #12-14-16 pertaining to the 2017 budget. Seconded by Weidman.  All aye, motion carried.

Hydrant Tax Resolution #12-14-16 A was presented to the Board for consideration. Motion by Leibig to adopt Resolution #12-14-16 A pertaining to the Fire Hydrant Tax rate. Seconded by Hogeland. All aye, motion carried. .053 mills for 2017

Resolution 12-14-16 B Street Light Tax rate was presented to the Board for their consideration. Rates $.68 developed & $.17 undeveloped for 2017.  Motion by Leibig to adopt Resolution #12-14-16 B which pertains to our Street Light Tax.   Seconded by Hogeland.  All aye, motion carried.

Tax Levy Resolution was reviewed. Motion by Leibig to adopt Resolution #12-14-16C, setting our real estate tax rate at 1.33 mills. Seconded by Weidman. All aye, motion carried.

UNFINISHED BUSINESS:

LED Street light conversion – Resolution #12-14-16D was presented to the Board for their consideration. Motion by Hogeland to adopt Resolution #12-14-16D setting up agreement with PPL for the street light replacement and entering into the agreement. Seconded by Weidman.  All aye, motion carried.  Agreement signed.

Road equipment purchasing– Sample John Deere Lease – Purchase agreement & payment schedule were reviewed and discussed. JD710 Backhoe sells for $247,583 with discounts, and trade-in the price comes down to $112,130 financing thru John Deere. Motion by Leibig to order new 710 John Deere backhoe. Seconded by Weidman.  All aye, motion carried.  2018 Freightliner 108SD 4×4 $148,672.81 financing thru Demler with the option of a 5 yr. ($32,708.02), 6 yr. ($27,759.38) or 7 yr. ($24,238.15) annual payment plan discussed. Motion by Hogeland to move ahead with the new dump truck. Seconded by Weidman.  All aye, motion carried.  Secretary to contact salesman for sample financing documents.

NEW BUSINESS:

Recreation Board resignation letter from Bob Wright was read. Motion by Hogeland to accept his

 resignation. Seconded by Weidman.  All aye, motion carried.  Secretary to send thank you letter.

Recommendation to appoint Betty Patches to fill unexpired term reviewed. Motion by Leibig to

 appoint Betty Patches to the Rec Board.  Seconded by Weidman.  All aye, motion carried.

Christmas tree pick up – Jan 3rd – Jan. 13th .

OnDemand electric contract quote (current contract expires 7/27/17) proposal was reviewed and tabled. Secretary to ask for prices again in February.

2017 Per Capita tax bills– Secretary reported that Sally Neunin from the County called Dec. 8th to inform

us that the county would no longer be printing the per capita tax bills.  She recommended I contact

Multigraphic forms who printed the shell forms.  I contacted them the same day and was informed that

they do print tax forms for some municipalities in Lancaster Co.  She was going to contact Jackson

Township about possibly printing theirs as well which could bring the cost of printing down.  Until she

talks to them she couldn’t supply me with a cost.  I had also contacted Modern Recovery about them

possibly printing for us since they do the School District – they however have someone else print and

mail the bills at an approx. cost of 50₵ a bill.  Secretary granted permission to proceed once costs are received.

Petty CashMotion by Hogeland that $700 be deposited into Petty Cash for the Christmas bonuses. Seconded by Weidman.  All aye, motion carried.

BILLS/TREASURERS REPORT:

Motion by Leibig to accept the Treasurers report and pay the bills as money is available. Seconded by Weidman.   All aye, motion carried.

ADJOURNMENT:

Motion by Hogeland to adjourn the meeting at 8:35 P.M. Seconded by Weidman.  All aye, motion carried.