Minutes of Aug. 14, 2019 – Supervisors

MINUTES OF AUGUST 14, 2019

The meeting was called to order at 7:00 P.M. by V.  Chairman Dan K. Hogeland, commencing with the Pledge to the Flag.

Present:         

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Vin Garcia, Financial Consultant

Lorie J. Kupp, Sec./Treas.

Absent:           Donald R. Leibig, Chairman

PUBLIC COMMENTS:

John Wilson, 105 E. Main St.  was present regarding complaints about his neighbor and to advocate the Board to consider hiring another full-time officer.  The neighbors have a live raccoon in a cage, and burn in their fire ring all types of trash, as well as a junk car in the back.

Hearing – Agricultural Security Area 7:07 P.M.

Chairman Hogeland moved to adjourned the regular meeting, and to convene the hearing to consider an addition to the Millcreek Township Agricultural Security Area, seconded by Weidman. Hogeland turned the hearing over to Solicitor John Enck, who explained that before proceeding, there were questions that needed to be answered pertaining to the following documents which should be put into the record: 1) Date proposal was received & acknowledged – March 6, 2019 received, May 8, 2019 acknowledged;  2) Proposals from Elvin G. & Nancy J. Nolt – Property located at 10 Setherb Rd., and Millbach Rd. consisting of 47.01 acres and 9.3 acres; 3) Notice of filing was published ; 4) Posting of property done as specified; 5) Proposal was available for public inspection; 6) No objections were received; 7) Proposal provided to Planning Commission and Millcreek Township Agricultural Area Advisory Committee. Comments were received; 8) No modifications were received from landowners, Planning Commission, or Millcreek Township Agricultural Area Advisory Committee; 9) Hearing advertised as specified; 10) No modifications or comments received after advertising & posting as required. 11)  Notice sent to Nolt’s July 25, 2019.                     

EXHIBIT 1 – Proposals – Elvin G. & Nancy Nolt – 47.01 acres

EXHIBIT 2  – Proposals – Elvin G. & Nancy Nolt – 9.3 acres

EXHIBIT 3 – Proof of Publication from the Lebanon Daily News – proving Notice of filing was made and appeared in the May 22, 2019 issue.

EXHIBIT 4 – Affidavits dated May 23, 2019 signed by Donald Leibig – stating notice that was published was also posted in five (5) conspicuous places.

EXHIBIT 5 – Affidavits dated May 23, 2019 signed by Donald Leibig – stating notice that was published was also posted in five (5) conspicuous places.

EXHIBIT 6 – Comments from Millcreek Township Agricultural Area Advisory Committee received July 15, 2019

EXHIBIT 7 Comments from Millcreek Township Planning & Zoning Commission dated July 9, 2019

EXHIBIT 8 – Proof of Publication from the Lebanon Daily News – proving Notice of Hearing was made & appeared in the July 29, 2019 issue.

EXHIBIT 9 – Affidavits dated July 29, 2019 signed by Donald Leibig – stating notice that was published was also posted in five (5) conspicuous places.

EXHIBIT 10 – Affidavits dated July 29, 2019 signed by Donald Leibig – stating notice that was published was also posted in five (5) conspicuous places.

The hearing was then turned back over to V. Chairman Hogeland who asked if there were any comments?  No comments expressed by those present.  The hearing was closed at 7:14 P.M. and the regular meeting was reconvened.

REPORTS OF ORGANIZATIONS:

Planning Commission – minutes were received. (July and August)

Agricultural Advisory Board report received.

DEP – Eagles Peak Sewage Inspection report received.

Newmanstown Water Authority – minutes were received.

Recreation Board July & August minutes were received.

MRJA – minutes & financial reports received.

Police Activity report was received.        

MINUTES:   Tabled until the next meeting due to Supervisor Leibig’s absence.  (Weidman not eligible to vote due to absence at the previous meeting)

SOLICITOR:

Agricultural Security Area Resolution # 081419 was presented to the Board for their review and consideration.   Motion by Hogeland to adopt resolution #081419 adding the Elvin G. and Nancy S. Nolt land to Millcreek Township’s Agricultural Security Area.  Seconded by Weidman.  All aye, motion carried.

Fence violation – 2 Hillside Dr. – Solicitor reported that he has been working with Bob Mease at Lebanon County Planning Dept., on a new enforcement notice, which was sent out to the Bogert’s via regular mail and certified mail on July 25, 2019.  The notice sent regular mail was not returned, but the certified mail was also not picked up.  Because of this, Solicitor suggested that the Bogert’s be served their notices in person perhaps from a Police Officer or a Constable prior to any citation being issued.  Board agreed to have Solicitor contact a Constable to serve the Bogert’s.

Ordinance #081419 – Peddling & Soliciting regulations presented to the Board for their consideration.  Resolution # 081419 A regarding the setting of Fees and the application form were discussed.   7 days $25, 30 days $30, and 90 days $35.  Motion by Weidman to enact Ordinance #081419 Peddling and Soliciting regulations for Millcreek Township.  Seconded by Hogeland.  All aye, motion carried.  Motion by Hogeland to adopt Resolution #081419 A setting the fee schedule and application form (Exhibit’s A and B) for Peddling & Soliciting. Seconded by Weidman.   Ordinance will go into effect in 5 days.

Rissler Zoning Hearing Board conditions – were discussed.  Correspondence from Lebanon County Sewage Enforcement officer concluded that the capacity of the system is 1,000 gals per day which is sufficient for the house, but not sufficient for the house use & event use at the same time. Difficulties of monitoring this type of use discussed.

Hogeland informed Solicitor Enck the Board is considering taking over Kountry Kraft’s sign at Main & Sheridan Rd.  Solicitor stated that any proposed lease agreement should be forwarded to him prior to any action being taken by the Board.

FINANCIAL CONSULTANT:

Vin Garcia was present with the Second Quarter financial statement & budget analysis.

ACTION: 

2019-2020 Penn Dot Snow removal contract renewal was reviewed.  $17,467.71 Motion by Hogeland to renew the contract for the snow removal for 2019/2020 season in the amount of $17,467.71.  Seconded by Weidman.  All aye, motion carried.

UNFINISHED BUSINESS:

2019/2020 Salt Bid results – American Rock Salt was awarded the 2019-2020 contract at a price of $65.46 per ton.  The price is up $2.46 per ton from last year.

Basketball court paving – tabled.

The Tour Davita Bicycle event – Chief Hostetter reported that the tour will not be stopping at the Church for their rest stop but will still be coming through Millcreek Township.  They contacted Penn Dot for permits, and Penn Dot requires an approval letter from the Township. Motion by Weidman to direct the Secretary to write a letter that we acknowledge the event.  Seconded by Hogeland.  All aye, motion carried.

NEW BUSINESS:

Change of tax status – Scott & Deb Malley, 28 Edgemont Lane & Jason Bender, 25 S. Parish Ave.; correspondence from Lebanon Co. Assessment office was reviewed.  The Malley’s are due a refund in the amount of $217.93.; Bender $120.45. Motion by Hogeland to direct Secretary to refund the money for the two reassessed properties at 25 S. Parish Ave. and 28 Edgemont Ln.   Seconded by Weidman, all aye, motion carried.

Line painting quotes – DE Gemmil $9,560.52, Berks Traffic Inc. $9,958.14, A1 Traffic Control $10,622.81, DBI Services $28,971.60  were reviewed and discussed.  Motion by Weidman to enter into agreement with DE Gemmil for line painting quotes as outlined in their proposal in the amount of $9,560. 52.  Seconded by Hogeland.  All aye, motion carried. Secretary instructed to sign quote.

Womelsdorf Ride for Freedomrequest for assistance from Fire Police 8/25/19 was reviewed.  Motion by Hogeland to grant permission to assist at those events.   Seconded by Weidman.  All aye, motion carried.

Weidman request to be excused from the Sept. 11th meeting was received.

Mr. Beck was present with more information regarding 5G Technology.

BILL’S/TREASURERS REPORT: Motion by Weidman to accept the Treasurers Report and pay the bills, as money is available.  Seconded by Hogeland.  All aye, motion carried. 

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:29 P.M.  Seconded by Weidman.   All aye, motion carried.