Minutes of Aug. 13, 2014 – Supervisors


MINUTES OF AUGUST 13, 2014

The meeting was called to order at 7:00 P.M. by  Chairman Donald R. Leibig, commencing with the Pledge to the Flag.

Present:         

Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Bill Oyster, Financial Consultant

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS:

Peter Shirk, Phase 3 Section 9 –  was present regarding  the $1,000 per lot Recreation fee that is now part of the County Subdivision and Land Development Ordinance.  Pete would like the Board to waive the fee since he had given the Board the 14.393 Acres in 2003 and was hoping that this was for the whole development.   Shirk said the decline in sales in recent years has put a financial strain on him and he recently laid off some of his workers.   There are 83 lots yet  to go (41 in this phase & 42 in the final phase).  The plans won’t be recorded until this issue is settled.   The Board requested that Pete come to the next meeting after the Solicitor has a chance to look into it for the Board.

Bid Opening 7:15

Burkholder Paving

  1. E. Bethany Rd. – 320 Ton 19 mm binder course 2.5” depth ___$75.05___              $24,016.00____
  2.  Round Barn Rd. – 370 Ton 19 mm binder course  2.5” depth _$75.05____                        $27,768.50____

                                                Total $51,784.50  

Pennsy Supply Inc.                                                                 

  1. E. Bethany Rd. – 320 Ton 19 mm binder course 2.5” depth _$79.89__                  $25,564.80___________
  2.  Round Barn Rd. – 370 Ton 19 mm binder course 2.5” depth _$79.81__                $29,529.70___________

    Total $55,094.50

Motion by Leibig to accept Burkholder Paving’s bid of $51,784.50 for E. Bethany Rd. and Round Barn Rd.  Seconded by Weidman.  All aye, motion carried.

REPORTS OF ORGANIZATIONS:

Planning Commission  – minutes were received.  Sensenig Poultry Barn Land Development plan  was reviewed and signed.

Newmanstown Water Authority – minutes were received.

Millcreek Richland Joint Authority – minutes and financial statements were received.

Police Activity report –was received.

MINUTES:   Motion by Hogeland to accept the minutes as printed.  Seconded by Leibig.  All aye, motion carried.  Weidman ineligible to vote, was absent from this meeting.

SOLICITOR:

Millcreek-Richland Joint Authority refinancing– Solicitor informed the Board that Tom Harlan, MRJA Solicitor’s, contacted him regarding proposed refinancing of their debt of $8,180,000.  A new ordinance would be required and the Board may have to again guarantee the loan.  RFP’s were sent out and are due back Aug. 20, 2014.  They  believe refinancing could save the Authority $600,000 to $700,000 under the term of the current bond issue.

Hogeland Farms request for rezoning – Solicitor explained as previously discussed at past meetings, an engineer would need to work on a more specific map showing proposed zoning lines.  When comparing the map and information received from the Planning Commission minutes of April 7, 2010 & May 5, 2010 it’s not clear enough for him to describe in an ordinance.  Solicitor also informed the Board of a new requirement in the MPC that requires that the affected areas be posted at least one week prior to the date of hearing along those tracts, as well as sending any adjoining property owners  notice of the hearing 30 days prior to hearing.  Solicitor suggested a joint meeting with the Planning Commission and the Board to perhaps clear up some of his questions.  Oct. 1st joint meeting will be advertised if everyone is available after checking their calendars.

FINANCIAL CONSULTANT:

Bill Oyster was present with the Second Quarter financial statement & budget analysis.

ACTION:  none

UNFINISHED BUSINESS:

2014/2015 DGS salt contract reviewed.  American Rock Salt $67.51.

NEW BUSINESS:

2014/2015 Snow contract approval was reviewed.  Motion by Leibig to enter into the snow plowing agreement with Penn Dot for the winter of 2014/2015.  Seconded by Weidman.  All aye, motion carried.

County Convention – Oct. 16, 2014 Motion by Hogeland to allow those who want to attend to go and reimburse expenses.  Seconded by Weidman.  All aye, motion carried.

Borough of Womelsdorf – request for Fire Police – Aug. 24th – Ride for Freedom was discussed.  Motion by Leibig to grant permission to Fire Police and any other auxiliaries at the Fire Co. that want to help out at the Ride for Life in Womelsdorf.  Seconded by Hogeland.  All aye, motion carried.

Bridge Inspection Report was received.

Road report was given.  Pipe – E. Texter Mission Rd – Leibig explained that there is a pipe that needs replaced around 35 E. Texter Mission Rd.  Received a quote from Double D to have them do it at a cost of $4,438.  The township would supply the stone and would do the blacktopping.  If the road crew would do the work it would take at least 3 days because of having to run the backhoe up and down the mountain.  Motion by Leibig to have Double D do our pipe work on E. Texter Mission Rd. for $4,438.   (Leibig stated it could be cheaper than that that this is just an estimate) Seconded by Hogeland.  All aye, motion carried.

BILL’S/TREASURERS REPORT:Motion by Leibig to accept the Treasurers Report and pay the bills, as money is available.  Seconded by Weidman.  All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:38 P.M.  Seconded by Weidman.   All aye, motion carried.