Minutes of April 7, 2014 – Rec

REPORT OF THE RECREATION BOARD TO MILLCREEK SUPERVISORS

April 7, 2013 

Present at the meeting – Bob Wright, Maureen McGuire, Sherry Elliott, Ron Lutz

      Guests – Libby Fiorini, Laura Fiorini, Natalie Fiorini

Meeting called to order at 7:08 p.m. by Director Bob Wright.

OLD BUSINESS

March Minutes – read by secretary and approved by board via unanimous voice vote. 

Treasurer’s Report – reviewed general fund, summer playground and soccer accounts.  One outstanding gen fund check; Maureen will follow up with recipients to determine if lost/ask to cash check.  Account known as Newburg Rec Park will change to the Newmanstown Community Association as per bank; in order to do so need to establish board of directors/ hold election of officers, begin monthly meetings and establish by-laws.

Newburg Ball Fields – have prices for back stops, need shipping info/cost and determine installation and site prep.  Estimate $2000 cost and $500 shipping; use $800 from General Funds accounts and rest from NCA account.   Bob will follow up with Lorie and/or Dan to determine status of $3100 grant.  Bob will call Karen Krater for copies of blueprints so Ron can send with donation letters and to determine brink placement.  Bob gave Karen’s contact # for same.  Newmanstown Community Association’s 501C(3) is in pending status and same language can be used for donation letters.

Rec Stand Management – Laura Fiorini will manage the operations of the stand as her senior project through end of summer, with advisement from Libby Fiorini and Bob Wright.  Laura will handle food orders/shopping, establish work schedules, develop weekly shopping lists and handle payroll timesheets; all info from successful project will be put into an operations manual that can be used when project is turned over for someone to run during fall soccer and baseball.  Laura can be reached on cell or by text and gave her phone number to the board members.

Noel Hertzog Memorial Golf Tournament – Board unanimously approved check for sponsor table at the dinner.

Fundraising – Ron has letter ready to go.  Libby verified language for accuracy. 

Website – facebook account was accessed by someone and unable to be opened as administrator.  Maureen will bring laptop to next meeting so board members can assist.

Rec Board Bylaws – tabled until future meeting when update is available from Bob and Libby.

NEW BUSINESS

Women’s Softball – unanimous approval to sponsor at cost of $290.

Equipment – unanimous approval to purchase new bench.

Pre-season Work Detail – Saturday cleaning beginning at 2pm; Sunday painting beginning at 2pm.

Summer Playground – Maureen will follow up with Zach to see if he is returning.  Bob will follow up with Michelle.  Need to inventory equipment and plan projects.

Next meeting May 5, 2014 at 7 p.m.

Motion by R. Lutz, second by S. Elliott, to adjourn at 8:20 pm.

Respectfully submitted by Maureen McGuire, Secretary.