Minutes of April 12, 2017 – Supervisors

MINUTES OF APRIL 12, 2017

The meeting was called to order at 7:00 P.M. by Chairman Donald R. Leibig, commencing with the Pledge to the Flag.

Present:           Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Jamie Motley, Motley Associates

Lorie J. Kupp, Sec./Treas.

PUBLIC COMMENTS: none

REPORTS OF ORGANIZATIONS:

Recreation Board – minutes were received.

Planning & Zoning Commission – minutes were received.

Newmanstown Water Authority minutes were received.

Millcreek-Richland Joint Authority monthly reports were received.

GLRA  – March & April minutes were received.

Police activity report was received.

MINUTES:   Motion by Hogeland to approve as printed. Seconded by Weidman.  All aye, motion carried.

SOLICITOR:

Ordinance #041217 Amending Section 5 of the Millcreek Township Snow & Ice Clearing Ordinance was presented to the Board for their consideration. Motion by Leibig to adopt Ordinance #041217 pertaining to snow emergency roads in Newburg Village. Seconded by Weidman.  All aye, motion carried.

Recreation Board draft By-Laws discussed. Solicitor reported that he found a few things that should be changed and will forward a copy to the Rec Board.  Secretary to supply the e-mail address to Solicitor.

Opening of Bids: 7:15 PM

New Enterprise Stone & Lime Co., Inc.                    

FOB Plant                Delivered

500 Tons Anti-Skid                                             $11.60                       $16.20

Bituminous Materials:

500 Tons Superpave 9.5 mm wearing, HMA, PG 64-22, < 0.3

million ESAL’s, SRL= any   (more or less)       $48.60

Pennsy Supply, Inc.                                                                                                     

FOB Plant                   Delivered

500 Tons Anti-Skid                                              $11.00                       $15.51

Bituminous Materials:

500 Tons Superpave 9.5 mm wearing, HMA, PG 64-22, < 0.3

million ESAL’s, SRL= any   (more or less)     $51.24

Motion by Leibig to go with Pennsy Supply for the anti-skid at $11 a ton picked up, $15.51 delivered and New Enterprise for the 9.5 mm wearing at a price of $48.60 compared to the $51.24. Seconded by Hogeland. All aye, motion carried.

Solicitor business resumed…..

11 Eagleview Dr. – Sheila O’Rourke, Attorney was present representing Community Services Group with a zoning question regarding the purchase of 11 Eagleview Dr. to be used as a Group Home for three individuals with disabilities. There will be caretakers assisting in the day to day activities, but not living in the home. The three clients would be living there as a family unit. Ms. O’Rourke’s opinion is that the Township’s Zoning Ordinance discriminates against those with handicaps, and runs afoul of the Fair Housing Act.  The home would be owned by an investor and rented to the group.  The township’s zoning ordinance definitions of “family “ and “group home” were reviewed. Solicitor recommended discussing this matter in an executive session due to the implied threat of litigation.  Motion by Hogeland to go into Executive Session at 7:40 P.M. to discuss this matter. Seconded by Weidman.  All aye, motion carried.

Back in Session: 8:00 P.M.  Solicitor Enck reported that the Board wants him to research this matter further and they will be meeting for an Executive Session, Thursday April 20th, after which a special meeting could be advertised at the expense of their group if the Board’s next meeting in May is not soon enough.

ENGINEER:

Jamie Motley, Motley Assoc. was present to discuss the MS 4 Consortium information as it pertains to the township’s interest.  It seems that the northern part of the county would benefit more from the consortium and that to the best of his knowledge Jackson Township & Richland Borough have dropped out.  Jamie will attend the next meeting to report on progress.

ACTION:  none

UNFINISHED BUSINESS: none

NEW BUSINESS:

ELCO Girls Softball request (May 6, 2017) was reviewed. Motion by Leibig to give permission to ELCO Girls’ Softball  to use the field.  Seconded by Weidman.  All aye, motion carried.

Copier maintenance agreement renewal was reviewed. Motion by Leibig to renew the copier maintenance contract thru Berks Copy Tech in the amount of $190. Seconded by Hogeland.  All aye, motion carried.

PLGIT Proxy ballot – Secretary instructed to fill it out.

Fire Police request to assist at the Myerstown Fireman’s Convention parade was reviewed. Motion by Leibig to grant permission to the Fire Police, Fire Co. and all the auxiliaries that would like to attend. Seconded by Weidman.  All aye, motion carried.

Recreation Rental Rates & amended rental/reservation form as revised by the Recreation Board was presented to the Board for their consideration. New: pavilion with ballfield $100, Tournament rates broken down by day: Friday $50, Sat. $150, & Sunday $150.  Motion by Hogeland to amend our 2017 Recreation rental rates and go with the new plan.   Seconded by Weidman.  All aye, motion carried.

Music in the Park – request for approval of use of Memorial Park Aug. 6, 13, 20 & 27 was reviewed. Motion by Leibig to grant Millcreek Community Group the use of the park on the dates specified. Seconded by Weidman.  All aye, motion carried.

Electricity Purchasing proposals – Integrity $ .0689 for a 24-month period; OnDemand – $ .05175 – 25-month period; $ .05001 – 32-month period; $ .04998 – 43-month period. Motion by Weidman to enter into contract with OnDemand Energy Solutions for the 43-month period $ .04998 rate and allow Donnie to sign the contract. Seconded by Hogeland.  All aye, motion carried.

BILL’S/TREASURER’S REPORT:   Motion by Leibig to accept the Treasurer’s Report and pay the bills as money is available. Seconded by Weidman   All aye, motion carried.

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:45 P.M. Seconded by Weidman.   All aye, motion carried.