Minutes from March 13, 2013 Meeting

MINUTES OF MARCH 13, 2013

The meeting was called to order at 7:01 P.M. by Chairman Donald R. Leibig, commencing with the Pledge to the Flag.

 

Present:           Donald R. Leibig, Chairman

Dan K. Hogeland, V. Chairman

Eric J. Weidman, Supervisor

John D. Enck, Solicitor

Lorie J. Kupp, Sec./Treas.

           

PUBLIC COMMENTS:  none

 

REPORTS OF ORGANIZATIONS:

Recreation Board – Bob Wright & Maureen McGuire were present with the report.  Recommended re-dedicating the ball fields in honor of Noel Hertzog.  “Noel Hertzog Memorial Field”  The Board had no objections.  Solicitor Enck suggested a resolution should be adopted for the rededication and highlighting Noel’s contributions.

 

Planning & Zoning Commission –  minutes were received.  Oberholtzer Land Development Plan was reviewed and signed.

 

Millcreek Richland Joint Authority minutes & financial statements and budget analysis were received.

 

Greater Lebanon Refuse Authority – minutes were received.

 

MINUTES:   Motion by Hogeland to approve as printed.  Seconded by Weidman.  All aye, motion carried.

 

SOLICITOR:

Updating zoning map – Solicitor reported that a resolution will need to be prepared & adopted, and also that the old map would need to be kept along with any ordinances relating to it.

 

Police Collective Bargaining proposal – Solicitor suggested that since this is a personnel matter  it should be discussed in an Executive Session.  Motion by Leibig to go into Executive Session at 7:27 P.M. to discuss a personnel matter.  Seconded by Hogeland.  All aye, motion carried.

 

Back in Session:  8:15 P.M. 

Wingert Private Street – Leibig reported that he spoke to Mr. Wingert’s engineer and they are working on a new plan that they believe will satisfy the township.

 

S. Fort Zellers Rd. storm grate project – Leibig reported he spoke to Rick Bolt about preparing the legal description for the agreement with Hogeland Farms.  Solicitor to call Bolt to discuss what will be needed.

 

Harry Buhay, 265 W. Texter Mission Rd. was present to inform the Board about a traffic hazard along Texter Mission Rd. that occurred when the snow plow had gotten stuck.  Leibig stated that they are aware of it and will be fixing it in the near future.

 

ACTION: none

 

UNFINISHED BUSINESS: 

Humane Society Agreement – Weidman reported on the status with the Humane Society.  We can still drop off dogs and will be billed quarterly.   If the dogs are retrieved by the owner, the Police are planning to cite them.

 

Request for stop signs – Newburg Village  was discussed.  Motion by Leibig to proceed with 4-way stop signs at Sweetwater Lane & Village Drive, and Treeline Drive and Village Drive.  Seconded by Weidman.  All aye, motion carried.

 

NEW BUSINESS:

ELCO Girls Softball – request for use of fields on April 27th was reviewed.  Motion by Leibig to grant the ELCO girl’s permission to use the fields on April 27th.  Seconded by Hogeland.  All aye, motion carried.

 

Survey of Financial Condition was reviewed and signed.

 

2013 stone bid & blacktop – (2012 contracts expires April 26th) was discussed. (Requirements:  350 ton 9.5 mm blacktop, 500-ton anti-skid, 250 ton 2a stone)   Motion by Leibig to advertise for our stone, 500-ton anti-skid, 200 ton 2a stone and blacktop 350 ton 9.5 mm blacktop bid to be opened on April 24th at 7:15 P.M.  Seconded by Hogeland.  All aye, motion carried. 

 

Draft Audit – was briefly discussed.  The Board will review it and get back to the Secretary with any questions.

 

Street Sweeping – Leibig reported that it is scheduled for April 4th  & 5th.

 

Baseball Field/Pavilion rental agreement the Rec Board requested the Supervisors review was discussed.  The Board had no objections to the implementation of the agreement.

                                               

Fire Company’s request to participate was reviewed.  3/29 & 3/30– Easter Flower sale; 3/30 Easter Egg Hunt; 4/21 Bingo; 6/14 – 6/15 Lebanon County Convention.  Ambulance events: 4/7 Womelsdorf Library Run, 6/16, 6/23 Father’s Day Car Show; 7/10 – 7/13 or 7/17 – 7/20 Womelsdorf Carnival; Aug. Zion Lutheran Church Peach; Labor Day Weekend Ride for Freedom; Sept. Car Show; Dec. 12/31 New Year’s Eve Fireworks, Womelsdorf.  Secretary stated that we will need specific dates for some of the ambulance events required for the Insurance Co.  Hogeland will get them.   Motion by Weidman to approve those dates for  the Fire Company & its auxiliaries to participate in these events.  Seconded by Hogeland.  All aye, motion carried.

 

Request for appointment of Special Fire Police was reviewed.  Motion by Leibig to appoint Ed Wenrich as a Newmanstown Special Fire Police.  Seconded by Weidman.  All aye, motion carried.

 

Valk Plow was discussed.  Secretary instructed to still hold payment to EM Kutz.

 

BILLS/TREASURERS REPORT: Motion by Leibig to accept the Treasurers Report and pay the bills, as money is available.  Seconded by Weidman.  All aye, motion carried. 

 

ADJOURNMENT:  Motion by Hogeland to adjourn the meeting at 8:59 P.M.  Seconded by Weidman.   All aye, motion carried.